Job Description
We are looking for a highly dependable, sharp, and execution-driven Executive Assistant who acts as the Founders voice, filter, and force-multiplier. This is not a conventional EA role. We need someone who can track, follow up, push, coordinate, and get work DONE across teams similar to the role portrayed by Anne Hathaway in The Devil Wears Prada (we will train, but the mindset must exist). Experience Background 3-5 years of experience as an Executive Assistant / Secretary / Office Coordinator Prior experience assisting: MD / Founder / Senior Leadership preferred Strong admin coordination exposure is mandatory Stable job history (no frequent job-hopping) Education Graduate (Secretarial college preferred, but not mandatory if skills are strong)
Core Responsibilities
1 Founder Task Management Follow-ups (MOST IMPORTANT) Maintain a daily, growing task follow-up list Track: What task was assigned To whom By when (date + time commitment) Follow up relentlessly until closure Escalate delays confidently using the Founders authority Ensure nothing slips through the cracks If a candidate does not have strong follow-up muscle, she should NOT be hired.
2 Internal Coordination (Founders Voice) Coordinate with: Department Heads Admin, HR, Sales, Teaching, Marketing teams Delegate tasks on behalf of the Founder Take clear time commitments from team members Handle resistance professionally and escalate when required
3 Communication Documentation Draft professional emails, letters, and WhatsApp messages Maintain: Delegation sheets Follow-up trackers Excel sheets for task tracking Screen emails and calls for the Founder Gradually take over email handling (within 1530 days)
4 Research Information Support Strong Google research skills Collect, shortlist, print, and organize information Assist Founder in decision-making preparation (not decisions)
5 Personal Assistance (Non-negotiable) Coordinate personal tasks of the Founder when required, such as: Travel bookings Appointments Household coordination Personal errands (via runner/support staff) This role includes both professional personal assistance.
Skills Required
Non-Negotiable Skills EXCELLENT FOLLOW-UP SKILLS (deal-breaker) Strong ownership mindset Ability to get work done from others High integrity honesty
Technical Skills MS Word Excel (must) Email drafting Google Search research Basic documentation tracking systems Communication Good command over English (spoken written) Polite, firm, and confident communication style Ideal Candidate Profile Emotionally mature pressure-handling Honest, loyal, and discreet Comfortable being a background power role Willing to act strictly as Founders voice Long-term mindset Preferred (not mandatory): Married, with children (stability maturity) Staying within 45 minutes commute from office