Experience
3 - 5 yrs
Job Location
Ahmedabad, India
Vacancy
1
Designation
Executive Assistant
Job Type
Not specified
Job Description
- Manage the CEO's calendar, meetings, travel plans, and day-to-day priorities.
- Provide end-to-end administrative support to ensure smooth functioning of the CEO's office.
- Track strategic initiatives, deadlines, and follow-ups across various programs and projects.
- Prepare briefing notes, presentations, reports, and dashboards for internal and external meetings.
- Act as a coordination point between the CEO and internal teams, startups, mentors, investors, government officials, academic institutions, and ecosystem partners.
- Support scheduling and coordination for events such as startup reviews, demo days, investor meetings, MoUs, and ecosystem events.
- Assist in managing communication with founders and stakeholders on behalf of the CEO.
- Draft professional emails, official communications, meeting agendas, and minutes of meetings.
- Maintain records of key discussions, decisions, and action items related to incubation programs.
- Ensure timely follow-up and closure of tasks with relevant teams.
- Handle sensitive information related to startups, funding, partnerships, and policy matters with strict confidentiality.
- Support board meetings, advisory council meetings, and government reviews, including documentation and coordination.
- Coordinate with internal departments to align with CEO priorities and assist in special projects, reports, and initiatives related to incubation programs and institutional growth.
- Support event logistics and high-level visits involving the CEO.
- Perform other duties as assigned.
Job Requirements
- Excellent written and verbal communication skills.
- Strong organizational, multitasking, and time-management abilities.
- High level of professionalism, discretion, and integrity.
- Proficiency in MS Office/Google Workspace tools.
- Ability to work in a fast-paced startup or incubation ecosystem.
- Ability to manage multiple stakeholders and dynamic priorities.
- Strong follow-up and execution-oriented mindset.
- Comfort working with senior leadership, founders, and external partners.
- Flexibility to work beyond standard office hours during critical timelines.
- A UG/PG degree is required.