Experience
5 - 8 yrs
Job Location
Mumbai, India
Vacancy
1
Designation
Executive Assistant
Job Type
Not specified
Job Description
- We re looking to hire experienced, reliable, and task-oriented Executive Assistants to work with our founding partners and team leads
- The ideal candidate should be excellent with time management, organised, highly self-motivated, professional, and capable of managing their workload, and prioritising tasks in a fast-paced environment
Qualifications
- Bachelors degree or equivalent
- Excellent written and verbal communication skills
- 5-8 years of experience as an Executive Assistant reporting directly to senior management
- Any prior experience working in a law firm set-up or with a start-up founder would be an added advantage
- High proficiency with MS Office and Google Workspace, notably with Google Calendar and Outlook
- Experience with domestic and international travel management and coordinating events within the parameters of an expense policy and a budget
- Strong time-management skills, particularly the ability to multitask and prioritise
- The ability to independently, efficiently and proactively solve problems/conflicts
Responsibilities
- Manage the partners time for their day to day schedule
- 360-degree support on all communication, work and time management for the partners
- Manage all travel arrangements (domestic and international) including accommodation, transport, scheduling meetings across time zones etc
- Schedule meetings and strategically manage the partner s calendar, acting as a gatekeeper for inbound time requests and knowing what to prioritise
- Resolve calendar conflicts effectively
- Attend meetings to take notes and capture action items, ensuring these tasks are seen through to completion
- Coordinate logistics for meetings with internal teams as well as external parties and associates
- Assist with the Partners timesheet management
- Managing events for the firm
- Manage communication with clients, opposing parties and any other persons involved with the Partners
- General administrative tasks