Experience
5 - 7 yrs
Job Location
Hyderabad, India
Vacancy
1
Designation
Office Assistant
Job Type
Not specified
Job Description
Job Title:
Administrative Assistant
Location:
Hyderabad, India
Business Unit:
Revenue Cycle Management
Role Summary:
We are seeking an experienced, polished Administrative Assistant to provide high-level administrative support to senior leadership in Hyderabad, India. The ideal candidate will bring 5-7 years of experience supporting leaders, strong executive presence, and exceptional communication, organizational, and follow-through skills.
This role requires a proactive and resourceful professional who thrives in a dynamic, fast-paced environment and demonstrates the discretion, judgment, and responsiveness necessary to support senior leaders in a global medical device organization. The Office Assistant will also support other executives and team members as needed to ensure smooth and efficient operations. This role is office-based in our Hyderabad office.
Key Responsibilities:
The following are the primary duties and responsibilities of this role. Other related duties may be assigned to meet the business need.
- Serve as the primary point of contact for the assigned executives, managing day-to-day communications, priorities, and requests with professionalism and confidentiality.
- Manage complex calendars and meeting logistics, ensuring alignment with strategic priorities and minimal scheduling conflicts.
- Prepare, edit, and proofread executive-level correspondence, presentations, and reports with accuracy and polish.
- Coordinate domestic and international travel arrangements, expense reports, and related logistics.
- Organize and support leadership meetings, including preparing agendas, collecting materials, recording key actions, and ensuring follow-through.
- Track deliverables and deadlines to ensure timely completion of commitments and communications.
- Build and maintain strong working relationships across departments and with external partners, demonstrating professionalism and strong interpersonal judgment.
- Provide backup and collaborative support to other executives and administrative team members as needed, fostering a culture of teamwork and service excellence.
- Handle confidential information with the utmost discretion and integrity.
- Participate in planning and coordination of corporate events, town halls, or special projects as required.
Minimum Basic Qualifications:
- Bachelor's degree or equivalent experience preferred.
- 5+ years of experience supporting senior executives in a corporate, medical device, or related highly regulated industry.
- Demonstrated executive presence with the ability to represent the executive office with professionalism and composure.
- Exceptional written and verbal communication skills; proven ability to draft high-quality correspondence and business communications.
- Strong organizational, project management, and time management skills with meticulous attention to detail.
- Proven track record of follow-through and accountability in a fast-paced, changing environment.
- Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and collaboration platforms (Teams, Zoom).
- Ability and commitment to work onsite 5 days per week at the office location.
- High degree of integrity, discretion, and judgment when handling confidential or sensitive information.
- Team-oriented mindset with the flexibility to support additional executives and projects as needed.
Desired Qualifications:
- Poised, professional, and approachable with strong interpersonal awareness.
- A proactive problem-solver who anticipates needs and removes barriers before they arise.
- Calm under pressure, adaptable to shifting priorities, and focused on solutions.
- Takes ownership, follows through consistently, and delivers with excellence.