Executive Assistant To Group Managing Director MD Africa
Achyutam International - Audit & Financial ServicesPosted on
Experience
2 - 5 yrs
Job Location
India
Vacancy
1
Designation
Executive Assistant
Job Type
Not specified
Job Description
Executive Assistant (EA) will serve as a strategic partner to the Group Managing Director,
providing comprehensive executive support, data-driven decision facilitation, and digital process enablement.
The role demands a high-energy individual with a strong appetite for growth, a sharp intellect, technological
agility, and exceptional organizational skills. The ideal candidate must be proactive, tech-savvy,
and comfortable operating in a dynamic, multi-national business environment.
Each EA will specialize in a functional vertical (e.g., Finance, Production, Projects) to ensure centralized
monitoring, reporting, and support for the MD across all group companies.
Roles & Responsibilities
o
a. Executive Support & Time Management
i. Manage the MD s complex calendar with precision, ensuring optimal scheduling aligned with
strategic priorities.
ii. Coordinate and organize global travel plans, visa arrangements, and protocol requirements.
iii. Prepare briefing notes, presentations, agendas, and reports with clarity and data accuracy.
Monitor inboxes and communication channels; filter and prioritize actionable matters for the MD.
b. Strategic Project & MIS Management
i. Track key group-wide projects and function-specific initiatives, ensuring accountability and timely
delivery.
ii. Compile real-time dashboards, executive summaries, and analytical insights using digital tools and
AI-based systems.
iii. Conduct research and synthesize data for strategic decisions
iv. Drive automation initiatives in recurring reporting (MIS, KPIs) using AI tools like ChatGPT, Notion,
Asana, etc.
c. Communication & Stakeholder Liaison
i. Serve as the MD s primary communication bridge with internal departments, board members,
external partners, and government stakeholders.
ii. Draft, proof, and manage executive-level communication with professionalism and diplomacy.
iii. Represent the MD in select meetings and maintain continuity in discussions and follow-ups.
d. Meeting & Event Coordination
i. Organize strategic meetings, leadership reviews, off-sites, and board meetings.
ii. Prepare pre-read materials, take accurate minutes, and ensure implementation of action points.
iii. Coordinate logistics and liaise with departments for smooth execution of meetings and events.
e. Tech-Enabled Efficiency & Office Systems
i. Lead the digitization of executive workflows (e.g., document management, approvals, reminders).
ii. Implement AI tools for streamlining calendar, task management, and communication.
iii. Create automations and workflows to reduce redundancies in repetitive tasks.
f. Financial, Legal & Compliance Assistance
i. Assist in reviewing and summarizing financial documents, legal agreements, and vendor proposals.
ii. Track budgets and expenses related to the MD s office, ensuring accurate reporting and
compliance.
iii. Coordinate with finance and legal teams for timely submissions, approvals, and audits.
g. Confidentiality & Ethical Standards
i. Handle sensitive business, personal, and financial information with complete discretion.
ii. Maintain strict confidentiality and ensure security of strategic business documents and
communications.
This role is designed to be a launchpad for young, ambitious professionals with leadership potential.
With close mentorship, cross-functional exposure, and strategic insight, successful EAs can grow into
leadership roles within the group over time.
Growth Path & Vis