Executive Assistant

Job Title: Executive Assistant to MD / CEO
Location: Mumbai
Experience: 4 8 Years
Employment Type: Full-Time

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the Managing Director (MD) / Chief Executive Officer (CEO). The ideal candidate should have excellent organizational, communication, and multitasking skills, with proven experience in calendar management, travel management, meeting coordination, and executive support.

• Manage the MD/CEOs calendar, schedule appointments, meetings, and business events.

• Coordinate domestic and international travel, including flight bookings, hotel reservations, visa processing, and itinerary planning.

• Organize internal and external meetings, prepare meeting agendas, presentations, and minutes of meetings (MoM).

• Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.

• Act as the primary point of contact between the MD/CEO and internal/external stakeholders.

• Prepare reports, presentations, and business documents using Microsoft Office applications.

• Coordinate board meetings, leadership meetings, and executive reviews.

• Maintain confidential files, records, and sensitive business information with utmost discretion.

• Track action items and ensure timely completion of assigned tasks.

• Coordinate with various departments for business updates and executive requirements.

• Manage expense reports, reimbursements, and travel-related documentation.

• Handle vendor coordination and logistics for business events and executive meetings.

• Perform general administrative duties to ensure smooth day-to-day executive operations.

• Strong experience in Calendar Management and Diary Management

• Expertise in Travel Management (Domestic International)

• Executive support experience for MD, CEO, CXO, or Senior Leadership

• Excellent verbal and written communication skills

• Strong organizational and multitasking abilities

• Proficiency in Microsoft Outlook, MS Office (Word, Excel, PowerPoint)

• Meeting coordination and Minutes of Meeting (MoM) preparation

• Presentation preparation and document management

• Excellent stakeholder management skills

• High level of confidentiality and professionalism

• Bachelors Degree in Business Administration, Commerce, Management, or a related field.

• 4 8 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting senior leadership.

• Experience working in a corporate or multinational organization is preferred.

• Excellent time management

• Attention to detail

• Problem-solving skills

• Ability to prioritize multiple tasks

• Strong interpersonal skills

• Professional etiquette

• Ability to work under pressure and meet deadlines