EXECUTIVE ASSISTANT

Provides full administrative assistance to the Director. Acts as liaison to the Board of Directors; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files Maintains Directorappointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs. Conserves Directortime by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls. Reconciles corporate credit card statements and provides required back-up. Maintains airline and corporate restaurant sponsorship accounts, and prepares required reports for annual audit. Contributes to team effort by accomplishing related results as needed. Coordinate executive communications, including taking calls, responding to emails and interfacing with clientsPrepare internal and external corporate documents for team members and industry partners Arrange corporate events to take place outside of the work place Maintain an organized filing system of paper and electronic documents Uphold a strict level of confidentiality Develop and sustain a level of professionalism among staff and clientele

Requirements

Bachelordegree + Minimum 5 - 8 years of relevant work experience - Should have strong work ethics, quick learner - Must have good communication skills, strong interpersonal skills, and good writing skills and should be able to do market research and build presentations/documents. - Must have the ability to work under pressure and deliver in tough timelines. - Street Smart and Hands on Person - Creative talents, innovative self- starter and the ability to negotiate and solve tough problems