Assistant Executive

Key Responsibilities:

1. Assess monthly requirements:
   • Analyze the organizations monthly requirements for various categories.
   • Collaborate with relevant stakeholders to understand their needs and expectations.
   • Determine the quantity, quality, and specifications of goods or services required.
2. Create purchase orders:
   • Generate accurate purchase orders based on the assessed requirements.
   • Include all necessary information such as item descriptions, quantities, delivery dates, and vendor details.
   • Ensure adherence to procurement policies and procedures.
3. Coordinate with Delhi OS team and vendors:
   • Collaborate with the Delhi OS team to communicate and align outsourcing initiatives.
   • Liaise with vendors to ensure clear communication and understanding of project requirements.
   • Facilitate the exchange of information, documentation, and updates between all parties involved.
4. Take regular follow-up on supply:
   • Monitor the progress and status of outsourced projects.
   • Follow up with vendors to ensure timely delivery of goods or services.
   • Address any delays, issues, or concerns promptly and efficiently.
5. Analyze the supply and demand gap and act immediately:
   • Track and analyze supply and demand trends for outsourced categories.
   • Identify any gaps or discrepancies between supply and demand.
   • Take proactive measures to address shortages, surpluses, or other imbalances.
6. Excellent communication skills:
   • Effectively communicate with internal stakeholders, the Delhi OS team, and external vendors.
   • Facilitate clear and concise information exchange through written and verbal communication.
   • Address any concerns or inquiries promptly and professionally.
7. Excellent knowledge in MS Excel and MIS:
   • Utilize MS Excel and other relevant software to manage data, track progress, and generate reports.
   • Create and maintain accurate records, including purchase orders, delivery schedules, and performance metrics.