Executive Assistant

About Masters' Union

Founded in 2020, Masters? Union? is a new-age, industry-led university focused on business, technology, engineering, and entrepreneurship. Built around learning by doing, the institution combines academics with real-world projects, startup building, and global exposure, with the ambition of becoming one of the world?s top business schools and multidisciplinary universities over the next two decades.

Today, Masters? Union has nearly 3,500 students across undergraduate, postgraduate, and executive programs, with almost half being experienced professionals. Spread across nearly 5 lakh square feet in Gurgaon and Manesar, the institution houses the PwC Center for Generative AI, a Bloomberg Lab, Gurgaon?s premier maker space, AI and robotics infrastructure, advanced bioengineering workshops, and startup incubation spaces, while also expanding into areas such as bioengineering and genetic engineering.

The institution is chaired by Manoj Kohli, former CEO of Bharti Airtel and former Country Head of SoftBank India. Its leadership ecosystem includes Vivek Gambhir, Pankaj Bansal, Sanjiv Bikhchandani, Amitabh Kant, and 30+ other founders, CEOs, investors, and policymakers who contribute to teaching and institution building.

Masters? Union?s flagship postgraduate program has recorded the highest average salary among MBA-equivalent programs in India, with graduates placed at firms such as Bain Company, Boston Consulting Group, Google, and Microsoft. The institution has also built one of the country?s strongest student startup ecosystems, with 10+ students pitching on Shark Tank India and 20+ students raising external funding for their ventures, alongside several successful creators and internet entrepreneurs.

About the role

The Executive Assistant ? Operations will be responsible for supporting leadership, managing administrative and operational functions, coordinating cross functional initiatives, and ensuring seamless communication and execution across teams. This role demands strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment, with a strong focus on operational efficiency and execution excellence.

Specifically, this role will involve

• Managing and coordinating the daily schedules, meetings, and appointments of senior leadership, ensuring efficient use of time and resources.
• Planning, prioritizing, and organizing tasks, meetings, and deliverables to support smooth day-to-day operations.
• Organizing travel arrangements, accommodations, and logistics for official engagements and business requirements.
• Acting as a liaison between leadership, internal teams, faculty, students, and external stakeholders to ensure smooth communication and coordination.
• Drafting, reviewing, and managing official emails, reports, presentations, and internal communication.
• Tracking action items from meetings and ensure timely follow-ups and closure of deliverables.
• Supporting planning and execution of key operational initiatives, events, and cross-functional projects.
• Conducting basic research, data analysis, and prepare inputs to support decision-making.
• Maintaining confidential records, reports, and official documentation with high standards of accuracy and discretion.
• Preparing analytical reports, dashboards, and presentations for internal and external stakeholders.
• Organizing and coordinate high-profile meetings, workshops, and events, managing logistics, guest coordination, and on-ground execution.
• Documenting meeting minutes, action points, and ensure timely execution of agreed deliverables.
• Identifying opportunities for process improvement and operational efficiency and help implement best practices.
• Working closely with multiple teams to streamline workflows and improve coordination.
• Leveraging technology and tools to improve administrative efficiency and support automation initiatives.

Ideal candidate will have

• Bachelor?s or Master?s degree in Business Administration, Operations, Communications, or a related field.
• 2?5 years of experience as an Executive Assistant, Operations Coordinator, Project Coordinator, or in a similar administrative/operations role.
• Strong proficiency in Microsoft Office Suite, Google Workspace, and productivity tools.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to multitask, prioritize, and work under tight deadlines in a fast-paced environment.
• High level of discretion and professionalism in handling sensitive and confidential information.
• Strong problem-solving skills with the ability to work independently and take ownership.
• Experience in higher education, EdTech, or startup environments is a plus.
• Highly organized, proactive, and execution-focused with a strong operational mindset.

Disclaimer : This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.