Office Staff

• The Office Staff at JKKN College of Education plays a crucial role in providing administrative support to various academic and non-academic functions within the college

• They are responsible for ensuring the smooth functioning of the colleges office and assisting students, faculty, and visitors with their inquiries and administrative needs

Responsibilities:

Front Desk Duties:

• Greeting and welcoming visitors, students, and faculty to the college.
• Answering phone calls, emails, and addressing inquiries or redirecting them to the appropriate department.
• Managing incoming and outgoing mail and deliveries.

Student Services:

• Assisting students with admission procedures, registration, and enrollment processes.
• Maintaining student records, including attendance, grades, and personal information.
• Providing information about college policies, programs, and resources to students.

Administrative Support:

• Assisting the administrative team with various office tasks, including filing, data entry, and document preparation.
• Coordinating meetings, events, and appointments for college staff and faculty.
• Handling office expenses and maintaining office supplies.

Academic Support:

• Assisting faculty with course material preparation, photocopying, and distribution.
• Managing classroom schedules and booking facilities for academic activities.
• Supporting faculty in organizing academic events and workshops.

Records and Reports:

• Maintaining and updating various college records, such as staff attendance and student records.
• Assisting in the preparation of reports and documents as required by college management.

Finance Support:

• Assisting with financial transactions, such as processing fee payments and invoices.
• Coordinating with the finance department to handle financial queries and receipts.

Communication:

• Assisting in college-wide communication, including sending announcements and circulars to students and staff.
• Managing social media accounts and updating the college website with relevant information.

Admissions and Recruitment:

• Supporting the admissions team in handling inquiries from prospective students.
• Assisting with student recruitment activities, such as conducting campus tours and assisting with promotional events.

Qualifications:

• High school diploma or equivalent.
• Excellent communication and interpersonal skills.
• Proficient in computer skills, including MS Office (Word, Excel, PowerPoint, etc.).
• Strong organizational and multitasking abilities.
• Attention to detail and accuracy in handling administrative tasks.
• Prior experience in office administration or customer service is an advantage