Experience
1 - 4 yrs
Job Location
Hyderabad, India
Vacancy
1
Designation
Executive Assistant
Job Type
Not specified
Job Description
KEY TASKS AND RESPONSIBILITIES
Safety
- Ensure Office is safe and hazard free and Covid safety in the workplace
- Organise periodic Safety Meetings
- Maintain a clean, uncluttered and safe office environment
Office Management Efficiency
- Maintain and discharge all Administrative functions in a prompt and efficient manner including
- Periodic clearing of payments for trade associations, newsletters and memberships
- Managing of Annual Maintenance Contracts (Negotiations, Service Payments)
- Dispatch Entry for all shipments/ materials/ parcels outgoing by courier or hand
-
IT Telecom Support Coordination
- Ensure trouble free and smooth operations for all communication hardware and services f or office, team and visitors
- In coordination with respective departments (Customer Care) and service providers
-
Sales Support
- Support sales for logistics matters when necessary
- Own and update customers mailing lists on a regular basis
- Coordinate Customer Days with concerned managers, site team and communications for smooth and successful events
Communications
- Be the Communication Correspondent Representative for the Imerys India office and sales activities
- Oversee exhibitions, and customer events nationally
- Negotiate contracts with venues, vendors, and service providers. Budget management in line with the agreed budget for the events.
- Organise internal events, meetings, or conferences for Customer days and Imerys local / International internal
meetings
- Create and manage merchandising and signage material according to Imerys guidelines.
- Assist Communications Business Partners with local communications tools such as Secar Gazette, local advertising in printed and internet-based publications, and web-based events according to Imerys guidelines.
- Follow up with a debriefing after Tradeshows to share post-show assessment.
Travel Management
- Organize and arrange Flights Trains tickets / Visas / Hotels / Cars / Forex / SIMs , etc
- For the team and all inbound visitors
-
JOB SPECIFICATIONS
- Bachelor's Degree in Business administration or any related education.
- 5-10 years experience in office management
- Proficiency in Google Suite is a must (Google Docs/ Google Slides/ Google Sheets)
- Good planning and organizational skills
- Excellent communication skills, both verbal and written
- Excellent command of English language
- Good time management and multitasking skills
- Experience in event management is a plus
- Ability to supervise people
Imerys Leadership Competencies
Cares for Self and Others
- You demonstrate self-awareness and nurture an inclusive and safe environment, empowering people to do their best.
Collaborates for Success:
- You work together across boundaries to achieve shared goals.
Commits to Customers:
- You understand (internal and external) customer needs and take action to meet them.
Drives Results:
- You deliver sustainable results and strive for excellence.
Shapes the Future:
- You think in long-term scenarios, anticipate future challenges and opportunities while prioritising sustainability.