Executive Assistant

• iConsultera is seeking candidates as Executive Assistant with a strong international background to provide high-level administrative support to our executive team
• The ideal candidate will have excellent organizational skills, attention to detail, and the ability to work effectively in a fast-paced and dynamic environment
• This role requires a proactive and resourceful individual who can anticipate the needs of executives, manage complex calendars, and handle sensitive information with utmost confidentiality

REQUIRED SKILLS:

• 2 Years of Experience as an Executive Assistant.

• Bachelor s degree in Business Administration, International Relations, or a related field.

• Proven experience as an Executive Assistant, preferably with international exposure.

• Strong organizational and time management skills, with the ability to prioritize tasks and meeting deadlines.

• Excellent communication skills, both written and verbal, with fluency in English and proficiency in additional languages preferred.

• Proficient in using productivity tools, such as Microsoft Office Suite, calendar management software, and online collaboration platforms.

• Ability to adapt to different cultures, understand international business etiquette, and work effectively across diverse teams.

• Exceptional attention to detail and ability to maintain confidentiality.

JOB RESPONSIBILITIES:

• Manage executive calendars, scheduling meetings, conferences, and events across multiple time zones.

• Anticipate conflicts and proactively resolve scheduling issues to ensure efficient use of executive time.

• Draft and prepare professional correspondence, emails, reports, presentations, and other documents for executive review and distribution.

• Manage incoming and outgoing communications, including screening and prioritizing emails, phone calls, and inquiries.

• Maintain confidentiality and handle sensitive information with discretion and professionalism, including organizational database and document management systems

• Arrange and coordinate internal and external meetings, including logistics, agendas, presentations, and materials.

• Prepare meeting minutes, follow-up on action items, and ensure timely completion of deliverables.

• Organize and support international conferences, seminars, and business events, including venue selection, vendor management, and participant coordination.

• Act as a point of contact and liaison between executives and international stakeholders, including clients, partners, and government officials.

• Conduct research and gather information on international markets, industry trends, and cultural practices to support executive decision-making.

• Assist with language translation and interpretation as needed during international meetings and interactions.

• Undertake special projects and assignments as directed by executives, demonstrating flexibility and adaptability.