Executive Administration & HR

The Executive Administration HR will primarily manage administrative operations and organizational support functions while coordinating essential HR processes. The role ensures smooth day-to-day functioning of the office through effective facility management, documentation control, compliance coordination, and employee service support.

Key Responsibilities
Operational Administrative Responsibilities (Primary Focus)
Manage overall office administration and facility operations.
Coordinate with vendors and negotiate service agreements; monitor SLA compliance.
Oversee housekeeping, security, and office support staff.
Handle travel bookings and logistics arrangements.
Maintain office supplies, inventory, and asset registers.
Maintain employee personal files, statutory records, and documentation control.

Monitor attendance records and leave tracking for payroll processing support.
Coordinate new employee joining formalities including documentation, ID cards, workstation setup, and induction logistics.
Manage employee exit clearance process including asset recovery and documentation.
Coordinate training logistics, attendance tracking, and record maintenance.
Maintain office agreements, contracts, and compliance documentation.
Ensure smooth day-to-day operational support across departments

HR Responsibilities
Coordinate end-to-end recruitment processes (sourcing support, interview scheduling, candidate communication, documentation).
Assist in payroll coordination and provide necessary attendance inputs.
Draft HR letters (offer, appointment, confirmation, warning, etc.).
Support performance management documentation and tracking.
Maintain HRMS data accuracy and reporting.
Assist in statutory compliance documentation and audit preparation.
Support employee engagement initiatives and internal communication.
Address employee queries related to HR policies and processes.

Educational Qualifications Work Experience
Graduate / MBA in HR preferred.
24 years of experience in Administration HR roles.
Experience in corporate or logistics industry preferred.

IT Language Proficiency
MS Office (Excel \ Word \ PPT)
Language Proficiency English, Marathi and Hindi

Skills
Strong communication and interpersonal skills.
Good understanding of administrative operations and HR process coordination.
Basic knowledge of labour law compliance and documentation.
Proficiency in MS Office and HRMS systems.
Strong organizational and multitasking abilities.
Ability to handle confidential information with discretion.
Problem-solving and coordination capability.

Shortlisted candidates will only be contacted.

The Executive Administration HR will primarily manage administrative operations and organizational support functions while coordinating essential HR processes. The role ensures smooth day-to-day functioning of the office through effective facility management, documentation control, compliance coordination, and employee service support.

Operational Administrative Responsibilities (Primary Focus)

Manage overall office administration and facility operations.

Coordinate with vendors and negotiate service agreements; monitor SLA compliance.

Oversee housekeeping, security, and office support staff.

Handle travel bookings and logistics arrangements.

Maintain office supplies, inventory, and asset registers.

Maintain employee personal files, statutory records, and documentation control.

Monitor attendance records and leave tracking for payroll processing support.

Coordinate new employee joining formalities including documentation, ID cards, workstation setup, and induction logistics.

Manage employee exit clearance process including asset recovery and documentation.

Coordinate training logistics, attendance tracking, and record maintenance.

Maintain office agreements, contracts, and compliance documentation.

Ensure smooth day-to-day operational support across departments

Coordinate end-to-end recruitment processes (sourcing support, interview scheduling, candidate communication, documentation).

Assist in payroll coordination and provide necessary attendance inputs.

Draft HR letters (offer, appointment, confirmation, warning, etc.).

Support performance management documentation and tracking.

Maintain HRMS data accuracy and reporting.

Assist in statutory compliance documentation and audit preparation.

Support employee engagement initiatives and internal communication.

Address employee queries related to HR policies and processes.

Graduate / MBA in HR preferred.

24 years of experience in Administration HR roles.

Experience in corporate or logistics industry preferred.

MS Office (Excel \ Word \ PPT)

Language Proficiency English, Marathi and Hindi

Strong communication and interpersonal skills.

Good understanding of administrative operations and HR process coordination.

Basic knowledge of labour law compliance and documentation.

Proficiency in MS Office and HRMS systems.

Strong organizational and multitasking abilities.

Ability to handle confidential information with discretion.

Problem-solving and coordination capability.

Shortlisted candidates will only be contacted.

Interested candidate may send in their profiles on