Accounts Receivable Executive

Experience : 3 to 7 yrs.

Shift : 11am - 8pm

Working Days : Mon - Fri, 5 days

Role & responsibilities

• Receives and receipts cash items and third party payments and reconciles payments to ledgers.

• Reviews credit balances, refunds, adjustments, and claim denials; reconciles, corrects, and applies adjustments to billing records.
• Balances batches and reports; prepares income reports and
• Performs miscellaneous job-related duties as assigned.
• Enter invoices in ERP according to the shipment information and according to specific requirements of the customer.
• Submit the invoices via Email or via regular mail according to customer requirements.
• Daily wire remittance deposits and check deposits to the appropriate customer account and invoices, ensuring reconciliation of the batch with customer payment details.
• Prepare weekly accounts receivable aging report, comments of collection status, analyses of days sales outstanding and credit insurance coverage.
• Issue credit memos according to the RMA and DC procedure.
• Interface with customer service, sales organizations and senior level management in communicating and resolving issues.
• Analyze customer accounts for any skipped or partial payments, or customer errors.
• Contact customers immediately to resolve any remittance discrepancies and work with sales to resolve those issues on a timely basis.
• Conduct a monthly invoice reconciliation to ensure all shipments are invoiced properly.
• Enter and maintain description codes for customer deductions and discrepancies to facilitate AR analysis and follow-up. Contact customers to collect past due amounts. Identify any reasons for non-payment and develop plans with supervisor on how to resolve. Document results of contacts.
• Track and follow-up on customer with all open items.
• Handle customer receivable inquiries.
• Flag and communicate any invoicing or credit memo errors identified when applying remittances.
• Analyze deductions and credits in customer accounts, identifying items to net, items to follow up with customer, and items requiring potential write-off
• Escalate unresolved issues, tracking to final resolution.

Preferred candidate profile

• Excellent communication skills
• Minimum 3 year of accounts payable and general accounting experience.
• Bachelors degree in accounting, finance, or related field a plus
• Previous Accounts Receivable experience preferred
• Must be proficient in Microsoft Office suite