Experience
Up to 3 yrs
Job Location
Mumbai, India
Vacancy
1
Designation
Executive Assistant
Job Type
Not specified
Job Description
- Provide secretarial support to the Director
- Recording any follow-up requirements from team meetings; distributing Meeting Agendas & Minutes
- Making reports/dashboard/mood boards for presentations.
- Email management of Director
- Preparing correspondence on Director s behalf
- Reporting the day to day activities of the employees
- Keeping his documents both business and personal
- Manage all appointments, meetings of the directors and ensuring smooth factory operations
- Complete a broad variety of administrative tasks that facilitate the director s ability to
effectively lead the organization, including assisting with special projects
- Making travel arrangements for executives, managing emails, calendars, meetings and
ensuring smooth operations
- Maintain utmost confidentiality and discreteness of business-related information
- Receiving all courier and deliveries for companies and other employees.
- Collecting and preparing information for meetings with staff and outside parties
- Maintain staff records & other company documentation
- Point of contact between the directors and internal/external stakeholders
- Organize access cards for employees and visitor pass for entrance to office
- Handling Vendor Management
- Co-ordinate for new vendors, negotiations, contracts and payments
- Performing office duties that include ordering supplies and managing a records database.
- Handling cash flow and payment related matters with vendors in absence of an accountant.
- Perform duties as assigned by Directors of the company.