Experience
2 - 7 yrs
Job Location
Hyderabad, India
Vacancy
1
Designation
Executive Assistant
Job Type
Not specified
Job Description
Job Title: Executive Assistant / Personal Secretary to the Managing Director
Overview
We are seeking a dynamic and resourceful Executive Assistant / Personal Secretary to support the Managing Director. The ideal candidate is a go-getter with exceptional communication skills, high attention to detail, and a strong grasp of office technologies including MS Office and basic AI tools . The role demands professionalism, discretion, and the ability to manage schedules and tasks independently.
Key Responsibilities Executive Communication & Coordination
- Serve as the primary liaison for calls, emails, and messages on behalf of the MD.
- Interface confidently with clients, vendors, stakeholders, and partners.
- Represent the MD in both internal and external communications when required.
- Draft, proofread, and finalize professional emails, letters, reports, and presentations.
- Take dictation accurately and convert notes into polished documents.
- Maintain clear and effective documentation standards.
- Manage and optimize the MD s calendar including appointments, reminders, and briefings.
- Organize board meetings, virtual conferences, and key events with precise coordination.
- Prepare agendas and meeting minutes as needed.
- Welcome and assist high-profile visitors with warmth and professionalism.
- Arrange logistics, hospitality, and support for in-office and travel guests.
- Plan and execute domestic and international travel including flights, visas, hotels, and itineraries.
- Handle end-to-end logistics for business and personal travel, ensuring seamless experiences.
- Prepare comparative vendor quotes and coordinate with agencies like AMEX, MakeMyTrip, etc.
- Prepare business reports, executive dashboards, and data summaries.
- Maintain accurate and secure records, backups, and documentation.
- Vendor & Service Coordination : Liaise with service providers and ensure delivery quality and timelines.
- Event Management : Plan meetings, events, and gatherings including logistics and material preparation.
- Office & Home Operations Oversight:
- Supervise office staff and support infrastructure.
- Manage house-related operations (A & B Blocks of Brigade), including maintenance and staff supervision.
- Medical & Personal Coordination : Oversee medical appointments and maintain health records of the MD.
- Car Maintenance : Track vehicle servicing, compliance, and documentation.
- Contact Directory Management : Maintain and regularly update categorized contact lists.
- Government Liaison : Coordinate with government departments for documentation and approvals.
Preferred Candidate Profile
- Bachelor s degree in any stream; additional qualifications such as an MBA are considered a plus.
- Minimum of 2+ years of experience as an Executive Assistant reporting directly to senior management.
- Proactive, self-driven, and highly organized .
- Excellent verbal and written communication in English.
- Advanced proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Comfortable with basic AI tools .
- Able to handle confidential information with discretion and integrity.
- Willing to travel or manage tasks beyond standard work hours when needed.
Benefits and Perks
Healthy Work Environment
Flexible Schedule
Flexible Schedule