Executive Assistant

Role & responsibilities

• Manage the Global Head's complex calendar, appointments, meetings, and priorities across multiple global time zones.
• Coordinate domestic and international travel, including itineraries, accommodation, visa support, and expense management.
• Organize leadership meetings, executive reviews, customer visits, town halls, and off-site events.
• Prepare meeting agendas, presentations, reports, dashboards, minutes of meetings, and track follow-up actions.
• Act as the primary liaison between the Global Head and internal/external stakeholders, ensuring timely communication and follow-ups.
• Screen and prioritize emails, correspondence, and meeting requests.
• Oversee office administration, including facilities coordination, vendor management, office supplies, and workplace administration.
• Coordinate with HR, Finance, IT, Facilities, and Administration teams to ensure smooth day-to-day office operations.
• Handle confidential business information with the highest level of integrity and discretion.
• Support executive projects and strategic initiatives as assigned by the Global Head.
• Drive administrative process improvements to enhance operational efficiency.

Required Qualifications

• Bachelor's degree in any discipline.
• 310 years of experience as an Executive Assistant supporting senior leadership, preferably a Global Head, Business Unit Head, or CXO.
• Mandatory experience in a Software, IT Services, Product Engineering, or Global Capability Center (GCC) environment.
• Strong exposure to multinational corporate culture and global stakeholder management.
• Proven expertise in executive calendar management, international travel coordination, office administration, and event management.
• Excellent written and verbal communication skills.
• Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Microsoft Teams, and collaboration tools.
• Strong organizational, planning, and multitasking abilities with exceptional attention to detail.
• Ability to work independently in a fast-paced global environment while maintaining confidentiality.