Associate -Stores

Role & responsibilities

• Manage day-to-day store operations and maintain proper inventory records.
• Receive, inspect, and verify materials against purchase orders, invoices, and delivery documents.
• Maintain accurate records of inward and outward materials.
• Issue stationery, academic materials, housekeeping supplies, electrical items, and other requirements to respective departments.
• Maintain stock registers and ensure timely updating of inventory in Excel/ERP.
• Conduct regular physical stock verification and reconcile discrepancies.
• Monitor minimum stock levels and coordinate for timely replenishment.
• Maintain proper documentation for material receipts, issues, returns, and transfers.
• Ensure proper storage, labeling, and systematic arrangement of materials.
• Coordinate with Purchase, Accounts, Administration, Academic, Hostel, and other departments regarding material requirements.
• Follow proper approval procedures before issuing materials.
• Identify damaged, expired, excess, or slow-moving stock and report the same to the concerned authority.
• Support periodic stock audits and prepare inventory-related reports/MIS.
• Ensure cleanliness, safety, and proper utilization of the store area.
• Perform any other store-related responsibilities assigned by the management

Required Skills :

• Good knowledge of inventory and stock management.
• Proficiency in MS Excel and basic MS Office.
• Good documentation and record-keeping skills.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple requirements and meet deadlines.
• Basic knowledge of purchase, GRN, material issue, and stock reconciliation processes will be an advantage.

Eligibility:

• Graduate in any discipline preferred.
• 13 years of experience in Stores, Inventory, Administration, or a similar role.
• Experience in an educational institution, school, college, corporate office, or similar organization will be an added advantage.
• Candidates should be organized, responsible, and willing to handle physical inventory and documentation.