State Coordinator (Project: Global Fund)

Terms of Reference (ToR)

Position Information:

Office/Project TB Project

Designation Specimen Collection & Transporter

Reporting Supervisor

State Coordinator

Duty Station

Maharashtra Sangli & Nashik

The appointment for this position is contingent upon identification and approval of NAAT Hubs in the districts, with final confirmation to be provided accordingly.

Total Position

Openings One per district

Travel Regular field visits (with in the district)

Shift Ready to work in any shift

Doctors For You is currently inviting applications for the position of Specimen Collection & Transporter

within its TB Projects. The role involves collecting patient samples from collaborating hospitals, clinics, or PHCs and ensuring their timely transportation to the NAAT testing site while maintaining proper

labeling and documentation. The candidate will be responsible for managing the cold chain of collected

samples, ensuring prompt delivery to the laboratory, and following up on pending test reports. Additionally, they will gather and provide test results to the designated private provider, maintain clear

communication with the field team, and ensure accurate record-keeping and reporting of all samples and

results. The ideal candidate will work from the respective district.

Essential Qualification/ Requirements:

Any Graduation

Preferential Qualification:

Diploma/Certification in Phlebotomy, Medical Laboratory Technology (DMLT), or a related

healthcare field is preferred.

OR

Candidates with Higher qualification (for example Graduates) shall be preferred.

Preferred Skills

Basic knowledge of biosafety protocols for handling infectious specimens. Experience with cold chain management in sample transport. Good organizational skills and attention to detail. Ability to travel between multiple health facilities within designated timelines.

Roles and Responsibilities

Collect specimens from collaborating hospitals, clinics, or Primary Health Centers (PHCs) and ensure timely delivery to the designated NAAT (Nucleic Acid Amplification Test) site.

Maintain proper handling and transport protocols to preserve sample integrity.

Ensure all specimens are correctly labelled with patient identifiers and that the accompanying Annexure Form is accurately filled out.

Verify that all required documentation aligns with program guidelines. Ensure the cold chain is maintained during specimen transportation as per standard

biosafety and quality guidelines. Adhere to timelines for sample submission to avoid delays in testing. Collect test results from the laboratory and deliver them promptly to the treating

physician or concerned health officials. Follow up on pending test reports with the Laboratory Technician (LT) to ensure

timely reporting. Maintain effective communication with the field team, laboratory personnel, and

treating physicians to facilitate smooth operations. Ensure proper coordination with relevant authorities regarding specimen collection and

result dissemination. Maintain a logbook or digital records of all collected specimens, test results, and delivery

timelines.

Ensure compliance with reporting requirements and regulatory guidelines. Familiarize with Nikshay portal for sample enrolment and result tracking.

Note: The principal responsibilities listed above are an illustrative list and not an exhaustive list.

Additional responsibilities may be added from time to time depending on Project requirements.

Reporting:

The Specimen Collection & Transporter will be reporting to the State Coordinator.

Remuneration: The compensation for the above-mentioned position/s will adhere to internal policies and market standards, determined by qualifications, relevant experience, budget availability, internal parity,

and interview performance.