About the role

The Senior Manager, Administration will oversee all administrative functions at ISDM, including facility management, procurement, logistics, managing administration budget & finances, and official travel management. They will also provide oversight for organization-wide events in coordination with various departments. Additionally, will also take up the project of transition to the new campus, ensuring seamless logistics, infrastructure setup, and operational continuity.

Key Responsibilities:

Facility and Infrastructure Management

Oversee the maintenance, security, and upkeep of office facilities and infrastructure.
Ensure compliance with safety, regulatory, and legal requirements for the ISDM Campus.
Manage vendor relationships for facility-related services.

Procurement and Logistics

Develop and implement procurement policies and procedures for efficient purchasing.
Oversee procurement of office supplies, equipment, and services while ensuring cost-effectiveness.
Manage logistics, including inventory control, asset management, and vendor coordination.
Provide logistical and administrative support for organization-wide events in coordination with relevant departments.

New Campus Transition and Setup

Lead the transition to the new campus, overseeing logistics, infrastructure readiness, and operational setup.
Ensure minimal disruption to ongoing operations during the move.
Coordinate with external vendors, contractors, and internal teams for a smooth transition.

Administration Budget and Finance Management

Plan, monitor, and manage the administration budget to ensure cost efficiency.
Track and control operational expenses related to administration, procurement, and logistics.
Manage the Annual Operating Plan for the Administration team.

Official Travel Management

Oversee the management official travel arrangements for ISDM through MyBiz (Travel Portal), ensuring cost-effective, financial alignment and smooth execution.
Provide an oversight on the management of the Travel arrangements for the guest faculty or other guests in coordination with the respective departments.

Cross-Departmental Coordination

Collaborate with internal stakeholders to ensure seamless administrative support for various functions.
Streamline policies and processes for better operational efficiency across departments.

Education & Qualifications Details:

Master s degree in Business Administration, Facilities Management, Operations, or a related field.
Minimum of 15 years of experience in administration, facility management, procurement, and logistics management.
Proven experience in coordination and managing relationships with Internal stakeholders and external vendors.
Expertise in managing budgets, vendor negotiations, and operational processes.
Proven experience in handling large-scale office relocations or infrastructure transitions is a plus.
Experience working in the education institutions and students administration requirements
Strong leadership, problem-solving, and organizational skills with the ability to manage cross-functional teams.
Exceptional communication skills, both written and verbal, with the ability to collaborate with leaders, staff and students.
Strong organizational skills with the ability to manage multiple projects simultaneously.
Strategic thinking and creativity in developing policies, processes and administrative compliances.

Senior Manager - Administration

Job Description

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