Receptionist

• Greet clients/visitors in a friendly and welcoming way as they arrive at the office
• Direct visitors to the appropriate person and office
• Responsible in supervising to maintain a clean and tidy reception area and other office places
• Answer incoming emails, telephone calls, messages and also redirect them to the concern departments
• Supervise all the operational works of the organization
• Ensure reception area is presentable, with all necessary stationery and material (egpens, forms and brochures)
• Provide basic and accurate information in-person and via phone/email Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges) Order front office supplies and keep inventory of stock
• Keep updated records of office expenses and costs
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing
• Maintaining proper records of courier receivings and distribute them
• Responsible for making travel and lodging arrangements, filing different document, create vouchers and other operational works

 

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