Desired candidate qualification and experience:

Must have prior working experience of at least 3 years in Construction companies / Real estate development companies
Must have excellent familiarity and knowledge of construction materials, electrical, plumbing and sanitary fixtures, interior/finished materials and tools
Candidates who s previous job designation/nature of work includes any of Purchase assistant, Procurement assistant, Stores assistant, Material purchase assistant or related may apply
Qualification may be B.Com, BBA, BA or equivalent degree in English medium and full time courses (part time / distance education not considered)
Good command over both English and Tamil is essential
Must have good working knowledge and experience in Excel
Prior working knowledge in Tally could be beneficial (not a must)
Candidates with less than 3 years experience or who do not meet the above criteria please do not apply

Day-to-day job functions:

Planning & procurement of construction project inventory/material needs and requirements

Planning & procurement of office purchase requirements
Preparation and processing of requisitions and purchase orders
Responsible for accounts payables with respect to suppliers, vendors and utilities(phone bills/ electricity etc)
Preparation of requests for quotation
Purchase order processing
Tracking and follow up of order confirmations, delivery notes and invoice control
Resolving vendor grievances and claims against suppliers
Co-ordinate with the Project manager on daily basis to fulfil requirements, tracking deliveries and register/get feedback of quality issues
Co-ordinate with Cashier and Accounts manager on daily basis to take care of accounts payables
Discuss and obtain approval from the management on purchase requirements, purchases made and procurement planning

Overall Job responsibilities:

Coordination with management and engineering department for material requirement schedule and to ensure uninterrupted flow of materials for execution of project
Obtaining quotations from various suppliers; getting best price and good terms of supplies through good negotiation and relation building skills
Evaluation and preparation of comparative statement, getting approval from respective heads / Project Incharge for release of Purchase Orders
Periodical evaluation about suppliers in coordination with Project execution/engineering team, Planning team and Management
Monitoring the receipt of materials, proper storage and effective use of materials by execution team and prompt/immediate escalation to the Management in case of any wrong doings/ discrepancies
Make sure supplier s legal compliance in all aspects in our Purchases / Services and Purchase Invoice / Service Invoices
Coordination with accounts for Zero-Tolerance related to Legal/Regulatory compliance
Be responsible in the purchasing of commodities by processing purchase orders and auditing invoices for accuracy
Periodically advises staff and/or faculty as to appropriate choices of standard items to be purchased for offices and construction sites
Follows up on orders to ensure that materials are shipped and delivered on promised dates
Maintains records and follow up files of purchases, shipments, and related matters
Maintains files of descriptions of available supplies
May inspect products received for quality and quantity to ensure adherence to specifications

Other information:

You will be responsible completely and expected to independently handle all activities related to Purchase/Accounts payable
You will need to own a two wheeler and must be comfortable travelling
You will have to frequently present reports to the Management on the entire activities and processes handled by you
Office timings for this position: 9.15AM to 6.30PM (Mon-Sat) with two coffee breaks (11.30AM & 4.30PM) and a lunch break (1.30 to 2.30PM). Office timings may extend in the evenings some days and very frequently on Saturdays.

Purchase Coordinator/ Purchase Assistant / Assistant Purchase Officer

Job Description

No Referrers Available