Project Analyst

Position Summary

We are seeking a detail-oriented and highly organized Project Support and Invoicing Coordinator to support the Development & Entitlements function within the New Store Development team. This role will be primarily responsible for project support, invoicing coordination, data management, project tracking, reporting, and day-to-day operational support activities related to new store development projects. The candidate will work closely with cross-functional teams including Real Estate, Architecture & Engineering, Construction, Finance, and external stakeholders to provide timely, accurate, and dependable support that strengthens invoice processing, data integrity, project visibility, accountability, and on-time completion of deliverables throughout the development lifecycle.

Key Responsibilities

• Provide day-to-day project and administrative support for new store development projects, with clear accountability for accuracy, responsiveness, follow-through, and meeting established deadlines.
• Support invoice processing activities, including tracking, organizing, and coordinating project related invoices, payment documentation, and status updates to ensure timely and accurate processing.
• Support the review of development and entitlement-related expenses, permits, legal, consulting, and infrastructure cost documentation for completeness and tracking purposes.
• Track project budgets, invoice status, and timelines, proactively following up on open items, variances, and delays to support timely execution.
• Prepare and support dashboards, reports, and presentations for leadership reviews and stakeholder updates, ensuring materials are accurate, complete, and delivered on schedule.
• Support cross-functional teams by collecting, validating, organizing, and maintaining accurate project and financial data, ensuring timely reporting and dependable decision support.
• Support capital expenditure (CapEx) tracking, invoice coordination, and reporting for multiple ongoing projects, maintaining disciplined follow-up and providing timely, accurate updates to project teams and leadership.
• Review and coordinate invoices, purchase orders, and vendor-related documentation for accuracy, completeness, and compliance with internal processes.
• Identify process gaps, documentation issues, schedule impacts, and follow-up needs to help keep projects and invoice-related tasks on track and completed on time.
• Support month-end closing activities, accruals, and financial reconciliations related to development projects, ensuring deadlines are consistently met and outputs are accurate, complete, and audit-ready.
• Maintain accurate project financial records and documentation.
• Assist in standardizing financial reporting processes and improving project financial controls.

Required Qualifications

• 2-4 years of experience in project support, invoicing, financial operations, project coordination, or related business support roles, preferably in a fast-paced, multi-project environment.
• Experience supporting Real Estate, Construction, Development, or Retail Expansion projects preferred, with the ability to provide reliable financial and operational support across multiple stakeholders.
• Strong attention to detail, organization, and problem-solving skills, particularly in supporting documentation, invoicing, and project coordination tasks.
• Advanced proficiency in Microsoft Excel, reporting tools, and systems used for invoice tracking, project support, and data management.
• Experience with ERP systems, project tracking tools, or financial management platforms is preferred.
• Strong communication and stakeholder management skills.
• Demonstrated ability to manage multiple projects simultaneously, prioritize effectively, take ownership of deliverables, and consistently meet deadlines in a fast-paced environment.

Preferred Skills

• Knowledge of store development lifecycle and entitlement processes.
• Experience supporting invoice processing, budget tracking, or payment coordination for capital or development projects.
• Familiarity with dashboarding and visualization tools such as Power BI or Tableau.
• Ability to maintain accurate records, track open items, and provide timely support and updates to project teams and leadership.
• Strong organizational, coordination, and follow-through skills, with a proven ability to provide dependable support, drive tasks to completion, and meet committed timelines.

Key Competencies

• Project Support and Invoicing Coordination
• Budget and Project Data Management
• Project Management and Coordination
• Documentation and Data Tracking
• Cross-Functional Support and Stakeholder Collaboration
• Ownership and Process Improvement
• Attention to Detail
• Time Management, Deadline Ownership, and Timely Task Execution

Working Relationships

• Development & Entitlements Team
• Real Estate Team
• Architecture & Engineering Team
• Construction Team
• Corporate Finance Team

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.