Procurement Coordinator

a yearsRole & responsibilities

• Conduct research on potential suppliers and vendors, promotions, and other industry trends as a source of accurate and up-to-date information for purchasing activities.
• Enter data into databases or other computerized systems to maintain up-to-date information on suppliers and vendors.
• Generate purchasing reports and statistics.
• Monitor the quality and timeliness of materials and goods supplied; follow up on the status of purchase orders with vendors to ensure timely delivery; and communicate the status of orders with internal customers.
• Coordinate with the logistics forwarder to obtain quotes and seek approval.
• Preparing orders based on budgets approved and negotiated quotes received.
• Issuing orders to suppliers promptly.
• Reviewing of shipping documents and ensuring the proper documents are moved for the delivery of goods from the origin to the warehouse.
• Coordinating forwarders in the movement of shipments and ensuring the delivery of goods to the warehouse.
• Prepare reports on all high-value import shipments and send notifications to the insurance team promptly.
• Reporting incidents concerning loss or damaged shipments to Insurance promptly and to ensure claims are obtained .
• Prepare reports on goods purchased and ensure that the information for filing VAT is passed to the internal auditors for the timely submission of VAT.
• Ensures purchasing documents are correctly filed and requested information is passed promptly.

Preferred candidate profile

Graduate with minimum of 2 years experience in a similar role