Procurement Coordinator

Job Description

Nakshatra Automation is a smart home and building automation company operating across Chennai, Pondicherry, and Kancheepuram, executing projects pan-Tamil Nadu. We're hiring an Accounts cum Procurement Executive to handle day-to-day bookkeeping, purchase order execution, and dispatch coordination freeing up senior team bandwidth for oversight and vendor negotiation.

This role executes the operational workload behind procurement and finance: data entry, PO/DC generation, dispatch tracking, and books maintenance in Zoho Books, feeding our outsourced CA for monthly compliance. Reports to Shalini (Procurement, Finance & Service Audit), who retains negotiation, approvals, and CA liaison.

Role & Responsibilities

Accounts (Primary)

• Maintain day-to-day bookkeeping entries in Zoho Books
• Process invoices and match against POs/GRNs
• Support monthly data compilation for the outsourced CA (GST inputs, expense records)
• Bank reconciliation and basic payment tracking
• Handle petty cash — recording and reconciliation

Procurement & Dispatch (Secondary)

• Generate, track, and close Purchase Orders as directed by Shalini
• Coordinate with suppliers on order confirmation and delivery follow-up (no pricing/negotiation authority)
• Coordinate dispatch of materials via courier/Porter; generate Delivery Challans (DCs)
• Maintain basic inventory records

Admin (Tertiary)

• General office administration: filing, attendance, opening/closing of office
• Oversee housekeeping staff and office upkeep

Preferred Candidate Profile

• 1–2 years of experience in bookkeeping/accounts, ideally with exposure to Zoho Books or similar
• B.Com or equivalent preferred
• Basic understanding of GST/invoice processing helpful, not mandatory
• Comfortable handling PO/DC documentation
• Trustworthy and accountable — role includes petty cash handling
• Must be based near Kottivakkam/ECR or able to commute daily