Personal Assistant To Managing Director

About the Role

Rajganga is looking for a highly organized, proactive, and trustworthy Personal assistant to provide comprehensive administrative and executive support to the Director. The ideal candidate should possess excellent communication, coordination, and multitasking skills and be willing to work beyond standard office hours whenever business demands.

Key Responsibilities

• Manage the Director's daily schedule, appointments, meetings, and travel plans.
• Coordinate with internal departments, vendors, consultants, clients, and government authorities.
• Draft professional emails, letters, reports, MOMs (Minutes of Meeting), and presentations.
• Maintain confidential files, records, agreements, and important company documents.
• Follow up on pending tasks and ensure timely completion of assignments.
• Screen calls, visitors, and correspondence while maintaining confidentiality.
• Arrange meetings, conferences, business visits, and travel logistics.
• Handle expense statements, reimbursements, and other administrative records.
• Maintain office calendars, reminders, and priority task lists.
• Assist in business coordination, project monitoring, and special assignments as directed.
• Perform any additional responsibilities assigned by the management.

Required Skills

• Excellent verbal and written communication in English, Hindi, and Marathi.
• Strong knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent organizational, coordination, and time management skills.
• Ability to maintain strict confidentiality and professionalism.
• Strong analytical and problem-solving abilities.
• Ability to work independently with minimal supervision.
• Smart personality with good interpersonal and presentation skills.

Qualification

• Bachelor's Degree in any discipline.
• Additional certification in Administration or Secretarial Practice will be an advantage.

Experience

• 2 years of experience as a Personal Secretary, Executive Assistant, or Executive Coordinator.
• Experience in manufacturing, sugar, ethanol, distillery, engineering, or corporate sectors will be preferred.

Job Requirements

• Male candidates only.
• Willingness to travel whenever required.
• Flexible to work beyond regular office hours based on business requirements.
• Immediate joiners will be preferred.