Payroll Officer

Job Summary

Experienced in managing end-to-end EMEA Payroll Operations using ADP platforms, including payroll inputs, batch preparation, payment processing, statutory compliance, audit support, and accounting reconciliation activities.

Key Responsibilities

End-to-End Payroll Operations

• Managing complete payroll lifecycle across EMEA countries.
• Strong knowledge of ADP payroll processing, payroll batches preparation, payment terms, ADP ACH formats, and Auto Debit payment mechanisms.
• Coordination with HR, Finance, Treasury, and local vendors to ensure accurate and timely payroll execution.

Monthly Variable Pay Earnings

Processing monthly variable earnings as per approved HR salary structures.

Handling:

• Salary components
• Incentives and bonuses
• Shift allowances
• Commission payouts
• One-time payments

Ensuring GDPR compliance and secure handling of employee payroll data.

Validation of payroll inputs before payroll cut-off timelines.

Monthly Variable Pay Deductions

Managing all geo-specific statutory and voluntary deductions.

Experience with:

• Country-wise tax deductions
• Social security contributions
• Local law benefits
• Court Orders / COC deductions
• Pension and insurance deductions

Ensuring compliance with local payroll legislation and statutory regulations across EMEA countries.

Payroll Payments & Statutory Remittances

Processing employee salary payments within agreed SLA and payroll due dates.

Managing statutory payments and third-party remittances country-wise.

Coordination with banking teams for salary funding and payment release activities.

Expertise in payroll payment validation and reconciliation.

Audit & Compliance Support

Supporting:

• Local statutory audits
• EY external audits Monthly / Quarterly & yearly
• Internal audits (KPMG)

Preparing payroll reports, reconciliations, compliance documentation, and audit evidence.

Ensuring payroll controls and SOP adherence.

Payroll Accounting & Reconciliation

Providing accounting support for payroll-related activities.

Experience in:

• GL reconciliation
• Variance analysis
• P&L and Balance Sheet review
• Payroll accruals and journal entries

Partnering with Finance teams to resolve payroll accounting discrepancies.