Ocean Surcharge Specialist

Job Summary

The Ocean Surcharges Filing Executive is responsible for accurately processing, validating, and filing ocean surcharge-related data filings. The role ensures correct application of charges, timely system updates, and coordination with internal teams and external stakeholders to support smooth billing and operational accuracy.

Responsibilities

• Manage the creation, maintenance, and implementation of ocean freight surcharges in pricing and tariff management systems.
• Ensure timely and accurate update of local, regional, and global surcharges in accordance with business requirements and market changes.
• Validate surcharge requests against applicable governance, pricing guidelines, and commercial policies.
• Perform quality checks and audits to ensure data accuracy, completeness, and compliance with internal standards.
• Coordinate with Trade Management, Product, Sales, Pricing, Operations, and other stakeholders for surcharge implementation and issue resolution.
• Monitor surcharge effective dates, expiry dates, and amendments to ensure uninterrupted pricing accuracy.
• Investigate and resolve surcharge-related discrepancies, customer queries, and system exceptions within agreed service levels.
• Generate and analyse operational reports, dashboards, and performance metrics related to surcharge activities.
• Participate in contract filing, tariff publishing, and rate maintenance activities where applicable.
• Identify process improvement opportunities and support automation initiatives to increase efficiency and reduce manual effort.
• Support internal and external audits by providing accurate documentation and process compliance evidence.
• Collaborate with global teams across regions to ensure consistency in surcharge implementation and adherence to governance standards.
• Contribute to continuous improvement projects through root cause analysis, Lean methodologies, and best practice sharing.

Requirements

• Strong understanding of Ocean Freight Pricing, Tariffs, and Surcharge Management.
• Knowledge of shipping and logistics industry processes.
• Advanced Excel and data analysis skills.
• Experience with pricing, contract, or tariff management systems.
• Strong attention to detail and analytical mindset.
• Effective stakeholder management and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Continuous improvement and problem-solving mindset.
• Understanding of price calculations, surcharge applications, additional costs booking requirements
• Should be able to explain clearly to all stakeholders on exceptions also if a different approach needs to be taken for route, pricings, etc.
• Proficient in accessing AFLS modules since most of the pricing related activities happens in AFLS application.
• Understand the SPOT business/logics and contract products to handle the business more efficiently.
• Knowledge of PMA ML.com is an advantage.
• Knowledge in Upstream and Downstream processes is preferable to collaborate things in a better way
• Should be prolific in error resolution and ability to suggest better solutions.
• Exposure of data analytics tools like SAPBI, Dataiku, Databricks, etc. is preferable.
• Should have proven experience in successfully executing Global transitions, ensuring effective Governance and seamless execution of the project.
• Adherence to timelines proposed or agreed with stakeholders.
• Partner with neighbouring processes (Upstream Downstream)/stakeholders and obtain buy-in for complex and strategic initiatives.
• Willing to learn and adapt to new challenges.
• Should be prolific in all Microsoft packages like Excel, PowerPoint, MS word, etc.
• Ensure rate availability for all corridors which is in demand
• Ensure accurate rates at all times.
• Continuously work on standardising to add values to business.
• Identify non-compliance and work closely with the stakeholders to fix it to avoid legal business impact.
• Note: Candidate Should be flexible for 5 days Work from Office.

Disclaimer: This job posting has been aggregated from external source. Role details, content, and availability are subject to change. Applicants are advised to confirm the latest information directly on the company website before applying.