Financial

To check the Port Agents disbursement accounts for accuracy and code them for registering in the system.
To check Manning Agent disbursement accounts for accuracy and code them if necessary.
To assist Crew Manager in budget follow-up of manning clients.

Planning

To coordinate the planning process needed to achieve the long term planning of staff on board vessels.
To liaise with vessels, manning centers and agents in relation to the planning process.
To liaise with manning centers and get nominations for the required slots and forward them after screening to the Vessel Managers/Clients for approval.
To ensure relievers are planned for the staff in time as mentioned in GIMS.
Screen applications and nominations and forward them for approval of clients as required.
To inform Master of the intended crew changes and ensure the manning agents arrange the crew change as required.

Crew Joining Formalities

To ensure all joiners comply with mandatory certification requirements.
To liaise with Manning Agents/Officers in order to get full-time certificates before the CRA expires.
To ensure joiners comply with requirements of the vessel specific checklists.
To ensure embarking and disembarking of seafarers is well coordinated with Port Agents, Travel Agents, clients and vessels.
To arrange pick-up, hotel, drop-off of staff coming to the office for briefing.

Training

To ensure staff join with the training and courses as per the vessel specific Training Matrices.

Travel

To stay in close contact with the vessel and port agents and keep the manning agents informed about vessel schedules.
To coordinate travel arrangements of all joiners and off signers with the vessel, travel agents and manning center, to ensure the staff join and depart as per schedule.

Crew Management Database- CMS

Ensure the CMS is kept updated at all times.
Coordinate with the CMS Coordinator for following up with manning agents and centers to maintain accurate records.

Support Functions

Coordinate sending of crew mail to the vessels.
Ensure vessel takeover and hand over is coordinated as mentioned in GIMS under direction of the Crew Manager.
Check with vessel managers, regarding registration and filing of medical & compassionate ground sign off cases.
Follow-up medical sign off cases till persons are repatriated to home country.
Collate invoices of P&I cases.
Organizational interface.
Interact with other departments in WSM and WMS as per guidelines in the governing documentation.
Liaise with manning agents for the crewing activities of the vessels in the group.

Focus Areas Under Current AOP

Assist in achieving goals and targets as mentioned in the WSM AOP, as directed by the Crew Manager.

Qualifications.

Seafaring background with experience as a Second Officer/Third Officer or Third Engineer/Fourth Engineer with 2 years experience.
If not with seafaring background then must possessed similar experience in a marine crewing related sector.
With good verbal & written English c

Marine Personnel Officer

Job Description