Job Description
Job Title
Manager - Secretarial Services
Department / Division
Corporate Affairs & Legal
External Interface
(Enlist external agencies/authorities that you are required to deal with while discharging your duty)
- Statutory/Regulatory agencies: Registrar of Companies, Ministry of Corporate Affairs
- SEBI, Exchanges (BSE/NSE)
- RBI/Other banks
- Investors/ Registry & Transfer Agent (RTA)
- Auditors and Independent Directors
Minimum Qualification
(i.e education, training etc.)
Company Secretary (CS) & LLB
Minimum Experience
Around 5-9 years of industry experience in Secretarial function
Special Skills/Attributes
(required for performing the job effectively)
- Should have the knowledge of Corporate and Investor Regulatory framework
- Exposure to Statutory/Regulatory Compliance Management
- Should have the knowledge of Companies Act, Provisions of Foreign Exchange Management Act, SEBI Guidelines, Listing Agreement, etc
Overall Purpose/Objective
Of the job
Ensure adherence to statutory compliances under various statutes in a timely manner as per Companies Act, 2013and drive the Corporate Governance norms across the organization and render support from the Board of Directors in execution of its tasks
Key Responsibilities
(List major responsibilities, that you have, to achieve the key objectives)
- Ensure that the Board Meetings are scheduled to happen within 45 days from the end of quarter for unaudited financial results and also intimate BSE/NSE about the meeting, its agenda and then finally publish the same on Corporate website and newspaper advertisements
- Attend the Board meeting and ensure that all the proceedings of the meeting are as per the Agenda circulated and the same is intimated to BSE/NSE
- Ensure that MOMs are prepared, finalized and circulated for Board Meetings of subsidiary companies
- Drive preparation of various parts of Annual reports : Directors report, Corporate Governance Report, Audit Report, etc
- Ensure timely online filing within with the Registrar of Companies by way of trackers and action charts for each of the companies in the group of the required documents
- Ensure that within 30 days after AGM, all necessary filings with the RoC are carried out – certified annual returns (P&L/Balance Sheet etc.), Appointment of Auditors/Directors, Special resolutions etc., as well as necessary forms with Ministry of Corporate Affairs are filled
- Liaise and build relations with the Registrar of Companies, Company Law Board, CLT, Depositories, SEBI, MCA, Stock Exchange, other statutory authorities.