We are seeking a proactive and highly organized Admin Manager / Office Manager to lead office operations and provide end-to-end administrative support to India. This role will be responsible for ensuring smooth day-to-day office functioning, managing vendor relationships, supporting executive operations, and driving process efficiencies across teams.

The ideal candidate brings a strong ownership mindset, excellent stakeholder management skills, and the ability to operate effectively in a fast-paced, global environment.

Responsibilities

Office Operations & Administration

Oversee daily office operations to ensure a seamless and efficient work environment.
Manage office facilities, infrastructure, and vendor services (housekeeping, security, IT support, etc.).
Ensure workplace readiness, including seating, supplies, and employee experience.
Drive office policies, compliance, and administrative best practices.

Executive & Leadership Support

Provide high-level administrative support to leadership.
Coordinate executive travel, including flights, accommodations, itineraries, and logistics.
Act as a liaison between India leadership and global teams to ensure smooth communication and coordination.

Event & Engagement Management

Plan and execute office events, team engagement activities, onboarding sessions, and leadership visits.
Manage vendor coordination, budgeting, and logistics for events and initiatives.
Drive initiatives that enhance employee experience and workplace culture.

Vendor & Procurement Management

Manage vendor relationships, contract negotiations, and service delivery.
Oversee procurement processes, ensuring timely delivery and cost optimization.
Track vendor performance and ensure adherence to SLAs.

Meeting & Coordination

Manage complex scheduling across multiple time zones for leadership and cross-functional teams.
Coordinate meetings, prepare agendas, track action items, and ensure timely follow-ups.
Support cross-functional collaboration with Product, HR, Finance, and global teams.

Process Improvement & Reporting

Identify and implement process improvements to enhance operational efficiency.
Maintain organized documentation, records, and reporting dashboards.
Drive standardization of administrative processes across the organization.

Requirements

Bachelor s degree in Business Administration or related field.
Minimum 10+ years of experience in office management, administration, or executive support roles.
Experience working in multinational / global environments preferred.
Strong organizational and multitasking skills with high attention to detail.
Excellent communication and stakeholder management skills.
Proven ability to manage vendors, budgets, and office operations independently.
Proficiency in Microsoft Office Suite and collaboration tools (Slack, Asana, etc.).
Ability to anticipate needs, take initiative, and operate with minimal supervision.
High level of professionalism, discretion, and confidentiality.

Manager, Office Admin

Job Description

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