Human Resource Executive

Job Description: HR Executive

Job Title: HR Executive

Department: Human Resources

Employment Type: Full-time

Gender Preference: Male preferred

Reports To: HR Manager / Head of HR

Role Overview

We are looking for a proactive and versatile HR Executive to manage end-to-end recruitment (IT & Non-IT), payroll administration, employee engagement, HR operations, and reporting. In this role, you will serve as a primary touchpoint for employee queries while ensuring smooth HR workflows, maintaining accurate employee data, and driving talent acquisition across technical and non-technical domains.

Key Responsibilities

1. Talent Acquisition (IT & Non-IT)

• Sourcing & Screening: Source candidate profiles across IT (software engineers, DevOps, QA, etc.) and Non-IT (sales, operations, marketing, admin) roles using job boards (Naukri, LinkedIn Recruiter, Indeed), social media, and internal referral networks.
• Full-Cycle Recruitment: Manage the end-to-end hiring process: job postings, resume screening, initial phone evaluations, interview scheduling, offer negotiation, and candidate pipeline tracking.
• Hiring Manager Collaboration: Partner with department leads to define job specifications, understand technical stack requirements for IT roles, and set realistic hiring timelines.
• Onboarding & Offboarding: Coordinate smooth onboarding and orientation for new hires, and conduct exit interviews and exit clearance processes for departing employees.

2. Payroll & Compensation Administration

• Attendance & Leave Management: Track employee attendance, leave requests, shift rosters, and Loss of Pay (LOP) calculations using HRMS software.
• Payroll Processing: Collate and process monthly payroll input data, variable pay, deductions, reimbursements, and statutory compliance details (PF, ESIC, Professional Tax, TDS).
• F&F Settlements: Prepare and process Full & Final (F&F) settlements for exiting employees in coordination with the Finance department.

3. Employee Engagement & Workplace Culture

• Engagement Initiatives: Design and implement team-building activities, monthly/quarterly engagement events, wellness programs, and festival celebrations to foster a positive workplace culture.
• Rewards & Recognition (R&R): Coordinate R&R programs, such as Employee of the Month and spot awards, to boost morale and retention.
• Feedback Loops: Conduct pulse surveys, analyze employee feedback, and recommend actionable engagement strategies to leadership

4. MIS Reporting & HR Operations

• Data Management: Maintain and update employee master records, personnel files, and compliance documents in HRMS/Excel.
• MIS Reporting: Generate weekly, monthly, and quarterly HR MIS reports including headcount summaries, attrition rates, cost-per-hire, time-to-fill (TAT), and recruitment funnel analytics.
• Dashboard Maintenance: Keep leadership informed through regular updates on recruitment status, payroll summaries, and operational HR metrics.

5. Employee Relations & Query Management

• Query Resolution: Serve as the first point of contact for daily employee inquiries regarding company policies, leave balances, payroll queries, benefits, and HR processes.
• Grievance Handling: Facilitate transparent communication between management and staff, addressing employee concerns or disputes promptly and confidentially.
• Policy Compliance: Assist in communicating and implementing HR policies, employee handbooks, and standard operating procedures across the organization.

Qualifications & Requirements

• Gender: Male (Preferred)
• Education: Bachelors or Masters degree in Human Resources, Business Administration (MBA HR), or a related field.
• Experience: 24 years of experience in an HR Generalist or HR Executive role handling both technical (IT) and operational (Non-IT) hiring.
• Technical Skills:
  
• Hands-on experience with recruitment portals (LinkedIn Recruiter, Naukri, Monster, etc.).
• Proficiency in HRMS/Payroll software (e.g., Keka, GreytHR, Zoho People, Darwinbox).
• Advanced MS Excel / Google Sheets skills (Pivot Tables, VLOOKUP/XLOOKUP, data charts) for MIS reporting.
• Core Competencies:
  
• Strong understanding of IT recruitment terminology and tech stacks alongside Non-IT hiring frameworks.
• Basic knowledge of labor laws, statutory compliances (PF, ESIC, PT), and payroll processing mechanics.
• Excellent verbal and written communication skills.
• High level of empathy, active listening skills, and problem-solving aptitude.