Front Desk Executive . (Dwarka Expressway)

We are looking for a proactive and customer-focused Front Desk Executive who will be responsible for managing the reception area while supporting day-to-day administrative operations. The ideal candidate should possess excellent communication skills, a professional demeanor, strong organizational abilities, and experience in office administration.

Key Responsibilities

Front Office Management

• Manage the front desk and serve as the first point of contact for visitors, clients, and employees.
• Welcome visitors professionally and ensure adherence to visitor management protocols.
• Handle incoming calls, emails, and correspondence, directing them to the appropriate departments.
• Maintain visitor records, issue visitor passes, and coordinate meeting room bookings.
• Coordinate courier, postal, and dispatch activities.

Administration

• Oversee daily administrative operations to ensure smooth office functioning.
• Coordinate housekeeping, pantry, security, and facility services.
• Maintain office supplies, stationery, pantry stock, and other consumables.
• Raise purchase requisitions and coordinate with vendors for procurement of office requirements.
• Manage vendor relationships and monitor service quality for housekeeping, security, transport, and maintenance.
• Coordinate office maintenance activities and ensure timely resolution of facility-related issues.
• Support travel bookings, hotel reservations, and logistics for employees and visitors as required.
• Assist in organizing employee engagement activities, meetings, and company events.
• Maintain administrative records, contracts, invoices, and documentation.
• Ensure compliance with office administration policies and safety guidelines.

Coordination & Support

• Coordinate with internal departments for administrative requirements.
• Support HR during employee onboarding by arranging workstations, ID cards, and welcome kits.
• Prepare periodic MIS reports related to administration expenses, vendor performance, and office operations.
• Handle employee queries related to administration and facilities.

Desired Candidate Profile

• Bachelor's degree in any discipline.
• Minimum 4 years of experience in Front Office and Administration.
• Excellent verbal and written communication skills.
• Professional appearance and pleasant personality.
• Strong interpersonal and customer service skills.
• Good knowledge of MS Office (Excel, Word, PowerPoint, Outlook).
• Ability to multitask and prioritize work effectively.
• Strong coordination, vendor management, and organizational skills.
• Experience in corporate office administration is preferred.