Front Desk And Administration Executive

Job Description

Role: Admin Executive (Female)

Location: Noida

Job Summary: We are looking for a proactive and well-organized Female Admin Executive to support the Administration team. The candidate will be responsible for handling Background Verification (BGV), Visa coordination, Event Management, and Reception operations, while ensuring smooth day-to-day administrative activities.Key Responsibilities:1. Background Verification (BGV)

• Coordinate and track employee background verification activities.
• Liaise with BGV vendors and HR for timely completion.
• Maintain accurate BGV records and reports.
• Follow up on pending verification cases.

2. Visa Coordination

• Coordinate visa applications, documentation, and renewals for employees.
• Liaise with travel agencies and visa consultants.
• Maintain visa-related records and ensure timely processing.

3. Event Management

• Plan and coordinate internal and external company events.
• Manage venue bookings, vendor coordination, logistics, and event execution.
• Coordinate employee engagement activities and celebrations.
• Ensure smooth execution within the approved budget.

4. Reception Management

• Manage the front desk and greet visitors professionally.
• Handle incoming calls, courier management, and visitor records.
• Coordinate meeting room bookings and visitor passes.
• Ensure the reception area is well maintained at all times.

Additional Responsibilities

• Support day-to-day administrative activities.
• Coordinate with vendors and internal stakeholders.
• Maintain office records and documentation.
• Assist in travel and hotel bookings, if required.
• Handle office supplies and inventory as assigned.

Required Skills

• Excellent communication and interpersonal skills.
• Good knowledge of Microsoft Excel, Word, and Outlook.
• Strong coordination and organizational skills.
• Ability to multitask and work under deadlines.
• Professional attitude and customer-oriented approach.

Qualification

• Graduate in any discipline.
• 2-5 years of experience in Administration, Front Office, or Corporate Services.
• Experience in handling BGV, visa coordination, reception, or event management will be preferred.