Founders Office Associate

About the Role

We are looking for a highly energetic, proactive, and creative Executive Assistant to support senior leadership in managing day-to-day operations, strategic priorities, and executive communications. The ideal candidate should thrive in a fast-paced environment, be highly organized, remain calm under pressure, and possess exceptional problem-solving skills.

Key Responsibilities

• Manage the executives calendar, meetings, appointments, and travel arrangements.
• Coordinate internal and external meetings, ensuring seamless execution.
• Prepare presentations, reports, meeting agendas, and MOMs (Minutes of Meeting).
• Act as a liaison between leadership and internal/external stakeholders.
• Handle confidential information with the highest level of professionalism.
• Prioritize multiple tasks and manage changing priorities effectively.
• Assist in planning company events, leadership meetings, and special projects.
• Follow up on action items and ensure timely completion.
• Support business operations and provide administrative assistance whenever required.
• Anticipate executive needs and proactively solve problems before they arise.

Requirements

• 3+ years of experience as an Executive Assistant, Executive Coordinator, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work under pressure and meet tight deadlines.
• Creative thinker with a proactive and solution-oriented mindset.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
• Strong interpersonal and stakeholder management skills.
• Flexible to work in a dynamic, high-growth environment.

What Were Looking For

Energetic and enthusiastic personality
Highly organized and detail-oriented
Creative and resourceful problem solver
Calm under pressure and able to handle stress effectively
Excellent time management skills
Positive attitude with a "can-do" approach
Strong ownership and accountability

Why Join Us

• Work closely with senior leadership.
• Be part of a fast-growing, dynamic organization.
• Opportunity to contribute beyond traditional EA responsibilities.
• Collaborative, innovative, and performance-driven culture.