Executive Secretary To Managing Director

Job Description:

• Bachelor's Degree in any discipline from a recognized university.

• Minimum 7 years of relevant experience as an Executive Secretary, Executive Assistant, o Personal Assistant supporting Managing Directors, CEOs, CXOs, or Senior Leadership.

• Female candidates preferred.

• Age between 35 and 45 years.

• Excellent verbal and written communication skills.

• Mandatory language proficiency: English, Kannada, and Hindi.

Knowledge of additional regional or foreign languages will be an added advantage.

• Excellent interpersonal and stakeholder management skills.

• Highly mature, professional, and capable of handling confidential information with complete discretion.

• Strong analytical and decision-making abilities with the maturity to understand business situations and act appropriately.

• Exceptional organizational, planning, and multitasking abilities.

• Strong follow-up skills with the ability to ensure timely closure of action items.

• Excellent drafting skills for professional emails, letters, presentations, MOMs, and reports.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Microsoft Teams, and other business collaboration tools.

• Well-groomed, presentable, and courteous with a customer-centric approach.

• Must be punctual and committed to adhering to office timings.

Roles & Responsibilities

• Manage the Managing Director's calendar, appointments, meetings, and travel schedules.

• Coordinate and organize internal and external meetings, including preparation of agendas and Minutes of Meeting (MoM).

• Draft and manage professional correspondence, reports, presentations, and confidential documents.

• Act as the primary point of contact between the Managing Director and internal/external stakeholders.

• Track action items, follow up with departments, and ensure timely closure of assigned tasks.

• Coordinate domestic and international travel arrangements, including flights, accommodation, visas, and itineraries.

• Maintain confidential records, executive files, and business documents with a high level of discretion.

• Provide administrative and executive support to ensure the smooth functioning of the Managing Director's office.

• Perform any other responsibilities assigned by the Managing Director.

What We Offer

• 5 Day Work Week (Monday Friday)

• Flexible work timings

• Structured learning & upskilling programs conducted by subject matter experts

• Structured leadership development initiatives designed to foster professional growth and advancement

• Opportunity to Collaborate with highly accomplished technical experts in the field and work with skilled and dynamic team across geographies

• Competitive salary

• Health Insurance

• Travel Reimbursement

• Mobile allowances
• Corporate Mobile Connection
• Laptop

As a culture, priority is always given to talent within the organization for growth

Reporting Line: Managing Director

Designation: Executive Secretary

Reporting To: Managing Director