Executive FG Store Dispatch

Role & responsibilities

Job Title: Executive FG Store / Dispatch

Department: Supply Chain Management (SCM)

Location: Chakan

Employment Type: Staff

CTC: 4–6 Lakhs per annum

Experience Required: 2–5 Years

Qualification:

• Bachelor's Degree / Graduation
• Professional Qualification in Supply Chain preferred

Age Preference: 22–30 Years

Industry Preference:

• Plastic Compounding Industry
• Automobile Industry

Technical Knowledge:

• SAP
• MS Office
• GST
• E-Invoicing
• Barcode Scanning
• Warehouse Operations

Detailed Roles & Responsibilities

1. Store Operations Management

• Manage the day-to-day operations of the Raw Material (RM) Store and Finished Goods (FG) Store.
• Ensure smooth movement of materials across the warehouse.
• Maintain organized storage locations.
• Monitor warehouse housekeeping and storage practices.

2. Dispatch Planning & Execution

• Plan daily dispatch schedules.
• Coordinate dispatches based on customer priorities.
• Ensure timely loading and vehicle placement.
• Monitor dispatch status until delivery.
• Coordinate urgent and priority shipments.

3. Documentation & Billing

Handle complete dispatch documentation including:

• E-Invoice generation
• E-Way Bill generation
• Tax Invoice preparation
• Delivery Challan
• Packing List
• Shipping documentation

Ensure documentation complies with GST requirements.

4. Inventory Management

Maintain accurate inventory by:

• Performing Goods Receipt (GRN)
• Material Issue
• Material Transfer
• Physical stock verification
• Cycle counting
• Inventory reconciliation

Ensure inventory accuracy in SAP.

5. SAP Transactions

Perform warehouse transactions including:

• Goods Receipt
• Goods Issue
• Stock Transfer
• Material Movement
• Dispatch posting
• Inventory adjustments

Maintain accurate records in SAP ERP.

6. Coordination with Internal Departments

Coordinate daily with:

• Sales
• Accounts
• Production
• Procurement
• Logistics
• Planning

Ensure smooth execution of customer orders.

7. Customer Dispatch Management

• Monitor customer dispatch schedules.
• Follow customer delivery timelines.
• Resolve dispatch delays.
• Communicate shipment status.

8. Export & Domestic Shipment Coordination

Handle:

• Domestic dispatches
• Export shipment coordination
• Shipping documents
• Transporter coordination
• Logistics follow-up

9. Warehouse Compliance

Ensure compliance with:

• FIFO (First In First Out)
• FEFO (First Expiry First Out)
• Company SOPs
• Safety procedures
• Warehouse discipline

10. Stock Audits

Participate in:

• Monthly stock audits
• Annual audits
• Internal audits
• Inventory reconciliation
• Physical stock verification

11. Team Supervision

• Supervise warehouse operators.
• Guide helpers and loaders.
• Monitor daily work allocation.
• Ensure discipline and productivity.

12. Safety & 5S Implementation

Maintain:

• Workplace safety
• PPE compliance
• Fire safety awareness
• Clean warehouse
• 5S implementation
• Zero accident culture

13. Reporting & MIS

Prepare:

• Daily dispatch reports
• Weekly inventory reports
• Monthly stock reports
• Vehicle dispatch reports
• Pending dispatch reports
• Inventory ageing reports

Key Responsibilities

The Executive will be responsible for:

• Managing FG Store operations
• Coordinating dispatch activities
• Maintaining inventory accuracy
• Processing SAP transactions
• Preparing GST-compliant dispatch documents
• Coordinating with production and sales
• Monitoring customer deliveries
• Ensuring FIFO/FEFO compliance
• Supervising warehouse personnel
• Preparing operational MIS reports
• Supporting stock audits
• Maintaining warehouse safety standards

Required Skills

Technical Skills

• SAP ERP
• MS Excel
• MS Office
• Inventory Management
• Warehouse Management
• GST Documentation
• E-Invoicing
• E-Way Bill
• Barcode Scanner Operations

Functional Skills

• Store Operations
• Dispatch Planning
• Logistics Coordination
• Inventory Control
• Material Handling
• Warehouse Documentation

Soft Skills

• Communication
• Teamwork
• Coordination
• Problem-solving
• Time Management
• Attention to Detail
• Analytical Thinking
• Decision Making

Key Performance Indicators (KPIs)

• Inventory Accuracy 99%
• On-Time Dispatch 98%
• Zero Documentation Errors
• SAP Transaction Accuracy 99%
• Zero Stock Losses
• FIFO/FEFO Compliance 100%
• Monthly Stock Reconciliation Completed
• Zero Customer Complaints due to Dispatch Errors
• Vehicle Turnaround Time within Target
• Full Compliance with Safety & 5S Standards

Preferred candidate profile