Executive Assistant (Offshore) Multi Executive Support

Key Responsibilities

• Manage complex, overlapping calendars for 67 executives across multiple time zones, in coordination with the onsite EA
• Take direct instructions from executives while keeping the onsite EA informed of workload and status
• Schedule and coordinate internal/external meetings, board calls, and client meetings; resolve conflicts proactively
• Draft, proofread, and manage executive correspondence (email triage, follow-ups, external communications)
• Coordinate domestic and international travel (flights, hotels, visas/border documentation for US-Canada travel)
• Prepare meeting agendas, presentations, and briefing materials
• Process expense reports and manage executive expense workflows (Concur, Expensify, or similar)
• Coordinate cross-functional projects and track action items to closure
• Manage confidential/sensitive information with discretion
• Liaise with the onsite EA daily to align on priorities, handoffs, and coverage
• Support onboarding logistics, org events, and offsites as needed
• Handle ad hoc administrative requests across the executive group with minimal oversight

Required Qualifications

• 3–5 years' experience as an Executive Assistant, with direct experience supporting US and/or Canadian executives or companies
• Demonstrated ability to support multiple executives simultaneously (3+ concurrently)
• Strong written English — able to draft executive-level correspondence independently
• Advanced proficiency in Microsoft Outlook/Google Workspace calendar management
• Experience with expense management tools (Concur, Expensify, SAP Concur)
• Familiarity with North American business etiquette, holidays, and time zone conventions
• Ability to work EST business hours
• High discretion and judgment handling confidential executive/company informationRole & responsibilities

Preferred candidate profile