Executive Assistant

Requestor Name: Malabika Sarma

Job Title : Executive Assistant

Job Location: Noida

Exp: 2-5 years

JD:-

Key Responsibilities:

Manage and maintain the executive s calendar and appointments.

Coordinate travel arrangements including itineraries and accommodations.

Prepare and edit documents, reports, and presentations for meetings.

Assist with the preparation of briefings and meeting agendas.

Handle confidential information with discretion and integrity.

Schedule, plan, and coordinate meetings and events.

Act as the liaison between the executive and other stakeholders, staff, and external clients.

Monitor and follow up on action items resulting from meetings.

Conduct research and compile data for reports as required.

Maintain organized files and records for the executive office.

Coordinate special projects and initiatives as assigned.

Prepare expense reports while ensuring adherence to budgetary guidelines.

Qualifications and Skills:

Education: MBA with specialization in HR and/or Operations.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with scheduling tools.

Organizational Skills: Strong ability to manage multiple tasks, prioritize, and meet deadlines efficiently.

Communication Skills: Excellent verbal and written communication skills, with the ability to interact professionally with diverse stakeholders.

Attention to Detail: High level of accuracy in managing calendars, preparing reports, and handling documentation.

Discretion and Confidentiality: Proven ability to handle sensitive information with professionalism and care.

Adaptability: Comfortable working in a fast-paced environment and adjusting to changing priorities and demands.

Teamwork: Ability to work independently and in a team-oriented environment.

Problem Solving & Professionalism: Strong problem-solving abilities and a proactive attitude with high degree of professionalism and emotional intelligence.

Time Management: Excellent time management skills and the ability to meet deadlines.