Executive Assistant

MOTORPROTEK INDIA PVT LTD
F-90/25, Okhla Industrial Area Phase - 1, New Delhi - 110020
Job Title: Executive Assistant to Director (Operations &
Administration)
Company: Motorprotek India Pvt Ltd
Location: Delhi NCR (On-site)
Job Type: Full-Time
About the Role
We are looking for a highly organized, confident, and proactive Executive Assistant to work directly with the
Director and support the day-to-day operations of Auto Catalyst Detailing Studios and Motorprotek PPF.
This role is ideal for someone who enjoys managing people, handling multiple responsibilities, ensuring
operational excellence, and taking ownership of business processes. You will act as the Director's right hand,
ensuring smooth coordination between teams, vendors, stores, and customers.
Key Responsibilities
Operations & Administration




Work directly with the Director on daily operational activities.
Coordinate with store managers and ensure timely execution of tasks.
Maintain MIS reports, operational records, and business documentation.
Follow up with different departments to ensure deadlines are met.
Inventory & Dispatch Management




Track inventory across all locations.
Maintain stock records in Excel/Google Sheets.
Coordinate dispatches of products and ensure timely deliveries.
Monitor stock movement and prevent shortages.
Warranty & Documentation



Create and manage warranty cards for B2B dealers.
Maintain customer and dealer warranty records.
Ensure proper documentation and data accuracy.
Vendor & Purchase Management




Coordinate with vendors for procurement and supplies.
Manage purchase orders and follow-ups.
Track vendor payments and maintain payment records.
Ensure timely availability of required materials.

Packaging & Quality Control



Perform packaging quality checks before dispatch.
Ensure branding, labels, and packaging standards are maintained.
Report and resolve quality issues.
Sales & Customer Support




Coordinate with the sales team for reports and follow-ups.
Support sales operations and dealer communication.
Talk to customers and business partners professionally.
Assist in handling customer queries and resolving issues.
HR & Team Management




Assist in recruitment and hiring.
Schedule interviews and coordinate onboarding.
Motivate teams and ensure accountability.
Maintain discipline across teams and follow up on daily reporting.
Marketing Coordination



Create and maintain monthly social media content calendars.
Coordinate with the marketing team for timely content execution.
Track marketing tasks and deadlines.
Reporting



Prepare daily, weekly, and monthly reports.
Maintain Excel and Google Sheets dashboards.
Present operational updates to the Director.
Required Skills










Excellent communication skills in English and Hindi
Strong knowledge of Microsoft Excel and Google Sheets
Highly organized with excellent multitasking abilities
Confident personality with strong leadership qualities
Responsible, accountable, and ownership-driven
Firm and disciplined approach towards team management
Good problem-solving and decision-making skills
Ability to coordinate with multiple teams simultaneously
Comfortable talking to customers, vendors, and employees
Willing to travel occasionally when required

Preferred Candidate Profile


Female candidate preferred
15 years of experience in Operations, Administration, Executive Assistance, HR, or Office
Management




Experience in automotive, retail, or service industries will be an advantage
Self-motivated and able to work independently
Quick learner with a positive attitude
Able to work in a fast-paced environment
What We Offer





Opportunity to work directly with the Director
High-growth career in two rapidly expanding automotive brands
Exposure to operations, management, marketing, HR, sales, and business strategy
Performance-based growth opportunities
Dynamic and professional work environment
This role is perfect for someone who wants to build a long-term career in business operations and
management while working closely with leadership in a fast-growing company.