Job Description
Job Title: Executive Assistant
Level / Grade: LM- 02
Department: Administration
Location: Binola
Reporting Authority: General Manager - Operations
Role Summary
The Executive Assistant will provide high-level administrative and operational support to the General Manager. The role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities while ensuring seamless coordination between internal and external stakeholders.
Key Responsibilities
1. Provide comprehensive administrative and secretarial support to the General Manager to ensure smooth day-to-day operations.
2. Manage and maintain a complex executive calendar, including scheduling meetings, appointments, and follow-ups.
3. Prepare, draft, and review professional correspondence, presentations, reports, agendas, and meeting documentation.
4. Act as the primary point of contact between the executive office and internal teams, senior leadership, clients, and external partners.
5. Coordinate and support high-level meetings with the Senior Leadership Team and Management Team (TMG), including agenda preparation and minute-taking.
6. Ensure timely and accurate flow of information, manage priorities, and proactively follow up on action items.
7. Oversee administrative and clerical staff, ensuring efficient execution of office support activities.
8. Organize, maintain, and update office records, files, and documentation systems.
9. Support special projects and strategic initiatives as assigned by senior management.
Minimum Job Requirements
Educational Qualification
Graduate or Postgraduate in any discipline
Work Experience
Minimum 4 Years of relevant experience in an Executive Assistant or senior administrative support role
Technical Skills
Proficient in MS Office (Word, Excel, PowerPoint), email management, internet research, and Google Sheets
Strong written and verbal communication skills
Excellent interpersonal, coordination, and negotiation abilities
Proven leadership capability with experience in working with Factory site.
Behavioral Skills
Strong command of English and Hindi
High level of professionalism, discretion, and integrity
Excellent organizational, multitasking, and time-management skills
Proactive, detail-oriented, and solution-driven mindset
Age Criteria
23 to 28 years
No Referrers Available
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