Job Description
Executive Assistant to the Vice President
Location: Sholinganallur, Chennai
Work Mode: Work from Office (5 Days a Week)
Employment Type: Full-time
Looking for candidates who are available to join immediately
About the Role
We are looking for a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and strategic support to the Vice President. The ideal candidate will be detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment while maintaining the highest level of confidentiality.
Key Responsibilities:
- Manage the Vice President's calendar, scheduling meetings, appointments, and business engagements.
- Coordinate domestic and international travel, including flight bookings, hotel accommodations, transportation, and expense reports.
- Prepare presentations, reports, meeting agendas, minutes, and executive correspondence.
Screen and prioritize emails, phone calls, and other communications on behalf of the Vice President.
- Organize leadership meetings, board meetings, and cross-functional reviews, ensuring timely follow-up on action items.
- Coordinate with internal teams and external stakeholders to support business initiatives.
- Track key projects, deadlines, and deliverables to ensure timely execution.
- Handle confidential information with the highest level of professionalism and discretion.
- Support event planning, executive visits, and special projects as required.
- Identify opportunities to improve administrative processes and executive productivity.
Required Qualifications:
- Bachelor's degree in Business Administration or a related field (preferred).
- 5-10 years of experience as an Executive Assistant supporting senior leadership, preferably a Vice President or C-level executive.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- High level of discretion, integrity, and professionalism.
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and collaboration tools such as Microsoft Teams or Zoom.
- Ability to work independently, prioritize tasks, and meet deadlines in a dynamic environment.