Job Description
Role Summary
You will be the on-ground owner for PlayAll events handling logistics, coordination, and execution at our venues. This is a hands-on, execution-first role suited to someone who loves sports, is highly organized, and enjoys working in a fast-paced environment.
Key Responsibilities
Event Coordination
- Coordinate logistics for tournaments, leagues, and corporate events at assigned venues.
- Liaise with venue staff, vendors (catering, dcor, equipment), and participants before and during events.
- Maintain event checklists and ensure setup is complete before event start time.
On-Ground Execution
- Be present on-ground for events; manage flow, resolve issues, and ensure smooth participant experience.
- Handle registration desks, scorekeeping coordination, and prize/certificate distribution.
- Report on-ground problems promptly and escalate when needed.
Registration Sales
- Call assigned leads and convert them into event registrations.
- Follow up persistently — calls, WhatsApp messages, reminders — to hit registration targets.
- Maintain a lead tracker and update conversion status daily.
P&L & Reporting
- Own the revenue and cost for each assigned event — registrations, sponsorships, vendor spend.
- Track event-level P&L and share a post-event report with leadership within 24 hours.
- Ensure events are priced and executed to hit revenue targets.
Communication & Follow-up
- Communicate event details to participants via WhatsApp, calls, and social groups.
- Collect feedback post-event and maintain records: attendance, registrations, photos, and expenses.
What This Role Is Not
This role does not involve sourcing sponsorships, setting event strategy, building the annual calendar, or managing a team. You own your events end-to-end — lead conversion, execution, and P&L — but work within a framework set by leadership.
Who We're Looking For
Must Have
Good to Have
- 1–2 years experience in event coordination or operations
- Strong organizational skills — checklists, timelines, follow-ups
- Comfortable working weekends and peak-hour slots
- Clear communicator in Hindi and English
- Proactive problem-solver on the ground
- Sports background or active participation in sports
- Experience with sports tournaments or community events
- Basic Excel / Google Sheets for tracking
- Familiar with WhatsApp Business tools
What Success Looks Like (3 Months)
- Registration targets met or exceeded for each event.
- Events break even or turn profitable within the first 60 days.
- Lead tracker updated daily with zero gaps in follow-up.
- Events run on time with consistently positive participant feedback.
- P&L reports submitted within 24 hours of each event, no gaps.
- Vendor and venue coordination handled independently without hand-holding.
Growth Path
Event Executive Senior Event Executive Event Manager. As PlayAll scales to 60+ venues, strong performers will take on multi-location ownership and eventually lead the events function.
Why Join PlayAll
- North India's fastest-growing sports venue network — 30+ venues, 10+ cities.
- High-energy environment where your work directly shapes community experiences.
- Performance-linked growth — we promote from within.
- Be part of building India's most active sports community.