EA To COO

We are pleased to share an exciting career opportunity for the position of Assistant to COO Asia with a leading multinational organization based in Pune.Job Description

• Assist the drafting of various types of business reports, analysis, work plans, memoranda, provide accurate job in getting/uploading information.
• Follow up of ongoing projects and works, assigned to/by COO-Asia/GM-India.
• Provide secretarial, administrative and business support to COO-Asia & GM-India such as expense
• claims, hotel, flight and local transport bookings, calendar management, meeting arrangements, internal
• activities, departments co-ordination, etc.
• Prepare, translate documents, announcements, emails, reports, etc.
• Provide administrative and back-up support in the filing, preparation of task lists and relevant follow up
• activities.
• General administrative duties such as faxing, database queries, sorting mail, meeting coordination,
• composing correspondence, presentation development, global teleconferences and video conferences,
• miscellaneous filing, make arrangements for visitors, car rental arrangement, travel arrangements &
• hotel reservations for employees and foreign visitors etc.
• Receive and interact with incoming visitors, record, transcribe and distribute minutes of meetings;
• Call/organize the Asia Committees, record, transcribe and distribute minutes of the meetings;
• Any other assignment given by COO-Asia.
• Create and modify presentations, take minutes, prepare contracts, correspondence, maintain files,
• including records retention (hard and electronic copy) often of a highly confidential nature Interface with
• facilities services, IT, third party vendors/contractors. Prepare expense reports
• Any other similar nature of work & support to COO-Asia & GM-India as & when required

Candidate Profile:

1. Any Graduate + Post-Graduate in Business Administration desirable
2. 10 years of experience in an Assistant /administrative role,
3. Age up to 35-36 years
4. Exp. from MNC environment must.
5. The person should be fluent in both written and oral English. Italian language will be an added advantage.