EA

Manage the executive's calendar scheduling meetings, appointments, and travel, resolving conflicts and

prioritizing time effectively.

• Coordinate domestic and international travel arrangements, including itineraries, visas, accommodation, and

logistics.

• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the executive.
• Prepare, proofread, and format reports, presentations, and other business documents.
• Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-up on action

items.

• Act as a liaison between the executive and internal departments, external clients, vendors, and stakeholders.
• Handle confidential information with a high degree of discretion and professionalism.
• Manage expense reports, invoices, and basic budget tracking for the executive's office.
• Plan and coordinate internal events, offsites, and leadership meetings.
• Maintain organized filing systems (digital and physical) for documents, contracts, and records.
• Anticipate the executive's needs and proactively resolve scheduling or logistical issues before they arise.
• Support ad hoc projects and cross-functional initiatives as assigned by leadership.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Commerce, or a related field.
• 36 years of experience as an Executive Assistant, Personal Assistant, or in a senior administrative role,

ideally supporting C-suite or senior management.

• Excellent verbal and written communication skills in English (Hindi/regional language a plus).Role & responsibilities
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Google
• Workspace, Zoom, Teams).
• • Exceptional organizational skills with strong attention to detail and follow-through.
• • Ability to multitask, prioritize, and work under pressure in a dynamic environment.
• • High level of integrity, discretion, and professionalism in handling sensitive information.
• • Strong interpersonal skills with the ability to interact confidently with senior stakeholders.
• • Proactive, solution-oriented mindset with strong problem-solving ability.
• • Working knowledge of AI tools (e.g., ChatGPT, Microsoft Copilot, Claude) to assist with drafting
• communications, summarizing documents, scheduling, and research.
• Preferred / Good to Have
• • Prior experience supporting founders, CXOs, or senior leadership, ideally in real estate or a similar client-
• facing industry.
• • Experience with travel and expense management tools or project management tools
• • Exposure to basic event management or vendor coordination.
• • Comfort using AI-powered productivity tools to streamline reporting, presentations, and day-to-day admin
• work.
• Key Competencies
• • Discretion & Confidentiality
• • Time Management & Prioritization
• • Communication & Stakeholder Management
• • Attention to Detail
• • Adaptability & Composure Under Pressure
• • AI Tool Proficiency - Chat GPT & Claude AI

Preferred candidate profile