Deputy Purchase Manager

Key Responsibilities

• Manage day-to-day purchase activities for machining parts, bought-out components, and job work requirements.
• Review purchase requirements/indents and ensure timely procurement as per production and inventory requirements.
• Identify and evaluate potential suppliers based on quality, cost, delivery capability, capacity, and technical requirements.
• Develop new vendors and strengthen the existing vendor base to ensure reliable and competitive sourcing.
• Float RFQs (Request for Quotations), obtain and analyze quotations, negotiate commercial terms, and finalize suppliers.
• Prepare and release Purchase Orders (POs) in accordance with approved requirements and commercial terms.
• Coordinate with vendors for timely delivery, quality issues, dispatches, and other procurement-related concerns.
• Handle procurement of machining components, bought-out parts, and job-work activities, including rate and cost analysis.
• Conduct job-work and vendor cost analysis to ensure competitive pricing and optimum procurement costs.
• Monitor inventory levels and coordinate with Stores, Production, PPC, and other concerned departments to ensure material availability and avoid excess/short inventory.
• Track open purchase orders and follow up with suppliers for timely delivery as per committed schedules.
• Evaluate supplier performance based on quality, delivery, cost, responsiveness, and service, and maintain supplier performance records.
• Identify supplier-related risks and initiate corrective actions wherever required.
• Support cost reduction initiatives through vendor development, alternate sourcing, price negotiation, and process improvements.
• Maintain proper documentation related to RFQs, quotations, comparative statements, POs, vendor evaluations, and purchase records.
• Coordinate with Quality and Engineering teams for supplier development and resolution of quality-related issues.
• Ensure procurement activities are carried out in accordance with company policies, approved vendors, specifications, and commercial requirements.

Required Skills & Competencies

• Strong knowledge of Purchase & Procurement processes.
• Good understanding of machining parts and bought-out components.
• Experience in vendor identification, development, and evaluation.
• Knowledge of RFQ, quotation comparison, negotiation, and PO processing.
• Understanding of job work procurement and cost analysis.
• Good knowledge of inventory management and material planning.
• Ability to evaluate and monitor supplier performance.
• Strong negotiation and vendor management skills.
• Good analytical and commercial acumen.
• Good coordination and communication skills.
• Proficiency in MS Excel and ERP/SAP would be preferred.