Deputy General Manager Human Resource and Administration

Key Responsibilities

1. Meeting Follow-up & Office Operations

• Ensure 100% follow-up of Minutes of Meeting (MOM) for all concerned departments.
• Conduct daily follow-ups on monthly meetings and ensure meetings are scheduled within the stipulated timelines.
• Monitor and share daily MIS reports covering 50%, 80%, and 100% completion status during evening follow-ups.
• Submit weekly progress reports to the CMD and Director.
• Ensure Daily Progress Reports (DPRs) are received from every department each day and initiate action against the respective HOD, as instructed by the management, in case of non-submission.

2. HR, Administration & Back Office Operations

Administration & Back Office

• Oversee all HR and Administration activities and ensure proper filing systems are maintained.
• Ensure file movement registers are updated and monitor the status of missing files.
• Ensure all Back Office reports are submitted as per defined schedules.
• Conduct audits of all Back Office files and generate audit reports by the 29th of every month.
• Inspect housekeeping every Tuesday and generate inspection reports.
• Ensure timely repair and maintenance of equipment at the Head Office and project sites.
• Ensure AMC renewals and insurance-related activities are completed at least 10 days prior to expiry.
• Audit information mail registers, attendance reports, reception registers, stationery records, and stock registers.
• Obtain and maintain reports related to monthly appraisal documentation.
• Participate in and support the company's event management activities.
• Ensure all assignments given by the management are completed within the prescribed timelines.

Human Resources

• Manage the complete recruitment process, including interview scheduling, and ensure vacant positions are filled within the stipulated time period.
• Ensure timely maintenance of employee records and HR correspondence after obtaining management approval.
• Manage new policy amendments and ensure compliance with statutory requirements related to employees.
• Oversee the employee performance appraisal process.

3. Recovery & Rent Property Management

• Oversee the complete functioning of the Recovery Department.
• Ensure timely generation of reports related to collections, debt recovery, and outstanding payments.
• Conduct audits of Recovery Back Office filing systems.
• Audit customer registers on a regular basis.
• Complete the audit of the entire Recovery Department by the 29th of every month.
• Ensure rent increments are implemented within the prescribed timelines.
• Ensure rent and other applicable charges are collected strictly as per the agreement.
• Visit rented properties twice every 60 days to verify that all aspects are in order.
• Submit the prescribed Recovery and Rent Property report to the CMD by the 15th of every month.