Accountabilities

Coordinate via the PM Team Lead to support and assist the PM Team as required for:

Document Management for Projects :

Filing of drawings in accordance with HEAU drawing management requirements on Sharepoint;
Keep the HEAU document register up to date
Submission of drawings via Client Document Management Systems (DMS) for projects as requested by the respective PM
Prepare / modify documents as required to comply with Contract DMS requirements.
Liaise with Factory to prepare and submit IOM & MDR as required by the Contract

Project Scheduling

Preparation of project schedule in MS-Project in accordance with HEAU guidelines
Update status of project schedules periodically as required by the PM for each project, including liaising with Factory for actual progress
Update status of project schedules as required for project contractual Progress Report obligations

SAP data entry

Support Project Commercial Officer / Project Specialist with preparation of Sales Orders, Purchase Orders or other as required to facilitate execution of Financial Controller policies for Revenue Recognitions, management of inventory, etc
Support SAP transactions as required to comply with HE SAP security principles

Warranty Claims and Punchlist Rectification Coordination and Support:

Coordinate warranty claim remedial work and punchlist rectification work with Service Team and with Factory to allow timely close out of defects

General Project Management Team Support:

Provide general support to Project Managers on Project issues as required, including MS-Teams attendance at Project Meetings with Clients
Handle administrative tasks such as managing invoices, purchase orders, and inventory reports related to project finances.
Support Project Commercial Officer / Project Specialist to follow-up for the invoicing , cashflow and revenue recognition projections.

Associate Project Manager

Job Description