Associate

Role & responsibilities

Create/update vendors within Oracle and PDI per internal business requests, for both merchandise and non-merchandise vendors. 

Coordinate with internal stakeholders to resolve discrepancies and obtain required clarifications and documents supporting vendor maintenance requests. 

For any major changes (banking, address change, name change, etc.), communicate with external vendor to validate the major changes. This is currently done via phone communication and documented in the Teams tracker. 

Ensure timely resolution of vendor creations/updated to ensure timely processing while meeting SLA commitments.

Maintain accurate records and supporting documentation for audit and compliance purposes.

Monitor invoice aging and resolve any vendor payment holds in a timely manner. 

Support month-end and year-end close activities related to Accounts Payable.

Adhere to internal controls, SOX requirements, and audit guidelines.

Continuously identify process improvement opportunities to enhance efficiency and accuracy.

Respond to vendor queries and internal stakeholder requests in a timely and professional manner.

This position requires highly developed analytical skills and to resolve complex situations on a routine basis

Preferred candidate profile

• Strong ability to follow established business processes, as well as identify and address problem areas
• PDI & Oracle Experience a plus
• Proficient user of MS Excel including pivot tables and lookups
• Strong verbal and written communication skills 
• Strong organizational skills with ability to set priorities and effectively communicate them to the team