Assistant Manager - Purchase (Direct & Indirect) - Jaipur

Position Title: Assistant Manager Purchase (Direct & Indirect Procurement)

Company: Quantaplast Polymer Private Limited (QPPL)
Group: Golcha Associated Group
Location: Bagru Industrial Area, Jaipur
Experience: 5 to 8 years
Function: Purchase & Procurement
Functional Reporting: Group Procurement Head
Administrative Reporting: Operations Head QPPL
Daily Coordination: Group Procurement Team, Udaipur

Quantaplast Polymer Private Limited is an engineering-plastic-compounding manufacturer located in the RIICO Industrial Area, Bagru Extension, Jaipur. Public business listings describe the company as manufacturing customised engineering polymer compounds through twin-screw extrusion, including compounds based on materials such as PC, PBT, POM, ABS, PA6, PA66 and PP for automotive, lighting, home-appliance, electrical and electronics applications.

Role Purpose

The Assistant Manager Purchase will be responsible for managing the complete direct and indirect procurement portfolio of QPPL, ensuring timely availability of raw materials, additives, fillers, packaging materials, engineering spares, consumables, services and capital requirements.

The role requires a technically strong procurement professional who understands polymer compounding, engineering plastics, process manufacturing and plant requirements and can evaluate purchase requirements beyond price alone.

The position will functionally report to the Group Procurement Head, administratively report to the Operations Head of QPPL, and provide daily procurement status, MIS and exception reporting to the Group Procurement Team based in Udaipur.

Key Roles and Responsibilities

1. Direct Material Procurement

• Manage end-to-end procurement of direct materials required for engineering-plastic-compounding operations.
• Procure polymer resins and engineering plastics such as PP, ABS, PA6, PA66, PBT, PC, POM and other approved grades, depending on production requirements.
• Source mineral fillers, reinforcements, additives, colourants, masterbatches, flame retardants, stabilisers, modifiers and other compounding inputs.
• Understand grade specifications, technical data sheets, material properties and end-use requirements before vendor finalisation.
• Coordinate with Production, Quality, R&D, Sales and Planning teams for material specifications, demand forecasting and trial requirements.
• Ensure timely material availability to avoid production interruptions.
• Monitor raw-material price movements, availability, lead time and supply risks.
• Develop alternate approved sources for critical and imported materials.
• Support new-product-development and formulation trials through timely sourcing of specialised raw materials.

2. Indirect and MRO Procurement

• Handle procurement of mechanical, electrical and instrumentation spares.
• Procure extrusion-line spares, heaters, thermocouples, screws, barrels, gearboxes, motors, drives, bearings, filters, cutters, blades, screens and related engineering items.
• Manage sourcing of laboratory consumables, testing equipment, PPE, safety items, tools, lubricants, housekeeping material and general plant consumables.
• Procure office, IT, administration and facility-management requirements.
• Plan recurring purchases through annual rate contracts and blanket purchase orders.
• Coordinate with Maintenance and Stores to reduce emergency and unplanned purchases.

3. Packaging-Material Procurement

• Manage procurement of bags, liners, labels, tapes, pallets, stretch film, wrapping material and other dispatch packaging.
• Ensure packaging specifications meet product, storage, handling and customer requirements.
• Monitor packaging quality, printing accuracy, strength and delivery adherence.
• Develop alternate packaging suppliers and optimise packaging cost without compromising product protection.

4. CAPEX and Project Procurement

• Manage procurement of machinery, equipment, utilities, laboratory systems, material-handling equipment and infrastructure requirements.
• Support procurement for extrusion and compounding lines, feeders, mixers, dryers, granulators, chillers, compressors, DG sets, electrical systems and other capital equipment.
• Coordinate with technical teams for specifications, BOQs, scope of supply and installation requirements.
• Float RFQs and tenders and prepare technical-commercial comparisons.
• Negotiate equipment pricing, delivery, installation, commissioning, warranty, performance guarantees, training and after-sales support.
• Track CAPEX orders until delivery, installation, commissioning and commercial closure.
• Ensure capital purchases remain within approved budget and project timelines.

5. Technical Procurement and Evaluation

• Review purchase requirements from a technical and commercial perspective.
• Understand polymer grades, melt-flow requirements, filler loading, reinforcement, additives and process compatibility at a working level.
• Evaluate supplier technical data sheets, certificates of analysis, specifications and samples.
• Coordinate with Quality and R&D for supplier trials and material approval.
• Avoid substitution of technically unsuitable materials solely for commercial benefit.
• Support value engineering, alternate-material evaluation and specification standardisation.

6. Strategic Sourcing and Vendor Development

• Identify and develop suppliers for polymers, chemicals, minerals, additives, packaging, MRO and services.
• Build category-wise vendor databases and approved-vendor panels.
• Reduce dependency on single-source and proprietary vendors.
• Conduct supplier capability reviews, audits and plant visits where necessary.
• Develop local, domestic and import sources based on quality, commercial viability and lead time.
• Support vendor onboarding, documentation and approval processes.
• Build long-term relationships with strategic suppliers.

7. Commercial Negotiation and Cost Optimisation

• Negotiate price, payment terms, freight, taxes, delivery schedules, minimum-order quantities, credit period and warranty.
• Analyse quotations using landed cost and total cost of ownership.
• Benchmark current prices with historical purchases, market trends and alternate quotations.
• Generate measurable savings through competitive bidding, volume consolidation, negotiation and alternate sourcing.
• Track both cost reduction and cost avoidance.
• Negotiate annual and long-term contracts for high-value and recurring categories.
• Monitor commodity and polymer-market movements and initiate timely sourcing actions.

8. Purchase Order and Contract Management

• Manage the procurement process from approved purchase requisition to purchase-order closure.
• Float RFQs/RFPs and obtain adequate competitive quotations.
• Prepare comparative statements and purchase-approval notes.
• Issue purchase orders and work orders with complete technical, commercial and contractual terms.
• Track supplier acknowledgement, dispatch and delivery.
• Control amendments, rate revisions, quantity changes and delivery extensions.
• Maintain proper documentation and approval trails for every purchase.
• Ensure closure of pending and overdue purchase orders.

9. Service Procurement

• Procure maintenance, fabrication, electrical, mechanical, civil, transportation, equipment-hiring and technical services.
• Coordinate with departments to define clear scopes of work and service-level expectations.
• Negotiate service rates, manpower charges, statutory responsibilities, timelines and penalties.
• Manage annual maintenance contracts and service agreements.
• Track service performance and contract renewals.

10. Inventory and Stores Coordination

• Coordinate with Stores and Production Planning on stock, consumption and reorder levels.
• Review inventory before placing repeat orders.
• Avoid excess, duplicate and obsolete inventory.
• Monitor raw-material safety stock and critical-spare availability.
• Support item codification and specification standardisation.
• Review slow-moving and non-moving materials with user departments.
• Align procurement plans with production schedules and sales forecasts.

11. Supplier Performance and Quality Coordination

• Monitor suppliers against quality, cost, delivery and responsiveness.
• Track rejections, delayed deliveries, shortages and recurring complaints.
• Coordinate with Quality for corrective and preventive actions.
• Maintain supplier-performance scorecards.
• Escalate critical vendor issues to the Operations Head and Group Procurement Head.
• Initiate supplier improvement or replacement where performance remains unsatisfactory.

12. Daily Reporting and MIS

• Provide a structured daily procurement update to the Group Procurement Team in Udaipur.
• Report pending purchase requisitions, enquiries floated, quotations received, negotiations, orders released and deliveries pending.
• Highlight raw-material shortages, production-critical items, vendor delays, price increases and commercial risks.
• Maintain direct-material, indirect-material, CAPEX and service-procurement trackers.
• Share savings, pending approvals, purchase-order ageing and vendor-performance reports.
• Participate in daily or periodic review calls with the Group Procurement Head.
• Ensure timely escalation of issues requiring management intervention.

13. Stakeholder Coordination

• Work closely with the Operations Head, Production, Planning, Quality, R&D, Maintenance, Stores, Finance, Sales and Group Procurement.
• Understand user requirements and convert them into complete procurement specifications.
• Balance plant urgency with commercial discipline and process compliance.
• Coordinate with Finance for payment terms, vendor reconciliation and pending payments.
• Attend production, maintenance and material-planning reviews as required.
• Travel to vendor locations and group offices when necessary.

14. Procurement Governance and Compliance

• Follow the Group procurement policy, approval matrix and delegation of authority.
• Ensure ethical sourcing, confidentiality and avoidance of conflicts of interest.
• Maintain complete procurement records for audit and management review.
• Ensure no purchase order is issued without proper requirement, comparison and approval.
• Support internal, statutory and management audits.
• Ensure supplier statutory and commercial documents are valid and updated.

15. ERP and Digital Procurement

• Process purchase requisitions, orders, vendor masters and reports through ERP/SAP or the applicable system.
• Maintain accurate item, supplier, pricing and lead-time data.
• Use advanced Excel for comparative analysis, costing and MIS.
• Support digital sourcing, e-tendering, approval workflows and procurement dashboards.
• Improve procurement-cycle time through process automation and standard templates.

Key Performance Indicators

• Direct-material availability against production plan
• Reduction in production stoppages due to material non-availability
• Purchase-price savings and cost avoidance
• Purchase-requisition-to-purchase-order cycle time
• On-time supplier delivery
• Raw-material and packaging-material quality acceptance
• Alternate-source development
• Reduction in single-source purchases
• Reduction in emergency procurement
• Percentage of recurring spend under rate contracts
• CAPEX procurement within approved cost and timeline
• Purchase-order ageing and closure
• Inventory optimisation and reduction of excess stock
• Daily MIS accuracy and timeliness
• Procurement audit and policy compliance

Education Essential

B.E./B.Tech. in:

• Polymer Engineering/Polymer Technology
• Chemical Engineering
• Plastics Engineering
• Mechanical Engineering
• Mining Engineering
• Mineral Engineering
• Metallurgical Engineering
• Production/Industrial Engineering
• Any other relevant engineering discipline

Added Advantage

• MBA/PGDM in Supply Chain, Operations or Materials Management
• Postgraduate qualification in Polymer Science, Plastics Technology or Materials Management
• Certification in procurement, supply chain or SAP MM

Experience

• 5 to 8 years of core purchase or procurement experience.
• Experience in direct and indirect procurement in a manufacturing plant.
• Preference for candidates from engineering plastics, polymer compounding, masterbatch, chemicals, minerals, mining or process-manufacturing industries.
• Hands-on experience in raw-material, additives, fillers, packaging, MRO and service procurement.
• Exposure to CAPEX and technical procurement.
• Working knowledge of extrusion or polymer-compounding plant requirements will be strongly preferred.
• Experience in vendor development, negotiation, technical-commercial comparison and purchase-order management.
• Proficiency in ERP/SAP and Excel.
• Ability to work at the Bagru plant and coordinate daily with the Udaipur-based Group Procurement Team.